FINANCIAL REPORTING

TRIAL BALANCE

REPORT ID: CSA 497CM

REPORT TITLE: Trial Balance.

FILE(S) ACCESSED: System Maintenance File, Descriptor Tables File, Monthly History File, Sort File.

USER AGENCIES: Budget and Control Board or Requesting Agency.

FREQUENCY: Monthly following month-end closing.

REPORT TYPE/PURPOSE: This report is an analysis of all month-to-date transactions. It is used by the agency to reconcile their records to STARS.

COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:

POSTED: Processing date. The date the transaction was posted by the Comptroller General's Office to STARS in MM/DD/YY format.

SAS ACCT: First eight characters of multipurpose code.
See Multipurpose Codes.

SFDT: Subfund Detail. See Fund Component - Subfund Detail.

MINI: Mini Code. See part A. of Coding Requirements.

PAYEE: Type of transaction.

VOUCHER: Agency-assigned voucher number.

TC: Transaction Code. See Transaction Codes for more information

R: Reverse code:

R = Reversal of transaction code posting to the general ledger accounts. (The usual debit account will be credited and the usual credit account will be debited.), or

Blank = No reversal of transaction code posting.

MAMIDE: Major, Minor, and Detail Object Codes.
See the following for further details:
Object Components,
Revenue Object Codes and Titles, and also
Expenditure Object Codes and Titles.

AMOUNT: Transaction amount in dollars and cents.

DOCUMENT ID:

"COMPTROLLER GENERAL'S WARRANT NUMBER"

This is a unique identifier assigned to each transaction. Subelements of the transaction identifier are explained below:

First three characters: Agency code of the batching agency.
For more details see Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list by Agency Codes with Titles.

Next six digits: The agency's processing date in YY/MM/DD format for the batch.

Next digit: Batch type code. These codes are explained at the end of each daily report and listed on the STARS Form 100, the Transmittal Control Sheet.

Last six digits: A six digit computer assigned number needed to make the transaction identifier unique. This is sometimes called the warrant number. It is actually a combination of the batch number and the batch sequence; each of which has three digits.

AGY: Agency code of the batching agency.
For more details see Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list by Agency Codes with Titles.

SORT ORDER: Agency, Subfund Detail, Multipurpose Code, Mini Code, Processing Date, and Agency Voucher Number.

OTHER FORMAT FEATURES: Totals are printed for one mini code, multipurpose code, subfund, agency, and grand total. All totals are labeled by name and are followed by; either, one asterisk for mini code total, two asterisks for multipurpose code total, three asterisks for subfund total, four asterisks for agency total, or five asterisks for grand total.

RELATED STARS REPORTS: None

Trial Balance (CSA 497CM)

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