FINANCIAL REPORTING

REPORT ID: CSA 494CM

REPORT TITLE: Voucher and Receipt Register.

FILES ACCESSED: System Maintenance, Descriptor Tables, Monthly History, Sort.

USER AGENCIES: Wildlife Department or Requesting Agency.

FREQUENCY: Monthly following month-end closing.

REPORT TYPE/PURPOSE: This monthly report is an analysis of transactions by agency voucher number. It is used for reconcilement.

COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:

FM: A two-digit number indicating the fiscal month (01 = July, 02 = August, ... , 12 = June, and 13 = July payment date of a June invoice.)

FND: Fund. See Fund Component - Fund and Fund Codes.

SFDT: Subfund Detail Code.
See Fund Component - Subfund Detail.

VOUCHER: Agency-assigned document number.

MA10: Multipurpose code. First 10 characters of multipurpose code.
See Multipurpose Codes.

TC: Transaction code. See Transaction Codes for more information.

R: Reverse code:

R = Reversal of transaction code posting to the general ledger accounts. (The usual debit account will be credited and the usual credit account will be debited.), or

Blank = No reversal of transaction code posting.

MAMI: Major and minor object codes.
See the following for further details:
Object Components,
Revenue Object Codes and Titles, and also
Expenditure Object Codes and Titles.

POSTED: Processing date. The date the transaction was posted by the Comptroller General's Office to STARS in MM/DD/YY format.

PAYEE: Name of payee.

AMOUNT: Transaction amount in dollars and cents.

TRANSACTION ID:

"Comptroller General's Warrant and Sequence Number"

This is the unique identifier assigned to each transaction. Subelements are explained below:

First three characters: Agency code of the batching agency.
For more details see Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list by Agency Codes with Titles.

Next six digits: The date the agency processed the batch in YY/MM/DD format.

Next digit: Batch type code. These codes are explained at the end of each daily report and listed on the STARS Form 100, the Transmittal Control Sheet.

Next six digits: This is a combination of the batch number and the batch sequence, each of which is three digits.

Next three digits: A computer assigned sequence number for the particular transaction within the document.

Next digit: Duplicate number indicator. If the same transaction identifier has been used in the past two months, a character is added here to make the identifier unique. An "A" appears in this column for agency computer tape vouchers.

SORT ORDER: Agency, Fund, Subfund Detail, Voucher Number.

OTHER FORMAT FEATURES: Totals are printed for Voucher Number breaks, Subfund breaks, Fund breaks and Agency breaks. A grand total is printed on a separate page. All totals are labeled by name and are followed by; either, one asterisk for voucher total, two asterisks for subfund total, three asterisks for fund total, four asterisks for agency total, or five asterisks for grand total. The agency code and title are printed in the upper left corner of the report page.

RELATED STARS REPORTS: None.

Voucher and Receipt Register (CSA 494CM)

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