DOCUMENT PREPARATION
PREPARATION OF APPROPRIATION/CASH TRANSFER (STARS FORM 30)
This section illustrates an Appropriation/Cash Transfer form.
Transactions recorded on Appropriation/Cash Transfer forms should use transaction codes numbered 3XX. Use Appropriation/Cash Transfer forms to record transfers of appropriations, short-term ("front-end") loans, transfers of cash and revenue (i.e., operating transfers) and corrections of errors in transactions originally processed on Appropriation/Cash Transfer forms.
To record a transfer of appropriations:
- Use an Appropriation/Cash Transfer (STARS Form 30).
- Use STARS Transaction Code 300 to credit the appropriation line-item to be increased.
- Use Transaction code 350 to debit the appropriation line-item to be decreased.
- Use the appropriate STARS expenditure object code that corresponds to the appropriation line-item in question.
The following are examples of transactions that must be recorded in STARS as operating transfers:
- One agency/subfund which is legally authorized to collect a certain type of revenue transfers the cash and revenue to a different agency/subfund which is legally authorized to expend it. Exception: You may use a Journal Voucher to distribute cash and revenue from a zero-balance revenue clearing subfund.
- An agency/subfund makes regular payments to help support the operation of another agency/subfund.
- A Federal subfund remits indirect cost to the State General Fund.
- Establishment of a new agency and/or subfund, with initial capital provided by another agency and/or subfund.
- The closing out of a discontinued agency and/or subfund to one or more other agencies/subfunds.
To record an operating transfer:
- Use an Appropriation/Cash Transfer (STARS Form 30).
- Use STARS Transaction Code 310 or 315 to increase cash and revenue (i.e., to record the "operating transfer in" part of the transaction).
- Use Transaction Code 360 or 365 to decrease cash and revenue (i.e., to record the "operating transfer out" part of the transaction.)
- Normally, both the "in" and "out" transactions should use STARS revenue object codes that have the word "transfer" in the title. If you cannot find another appropriate transfer object code, use Revenue Object Code 7221, Miscellaneous Transfer -- Other Fund.
- If the transfer is due to government restructuring, the establishment of a new agency and/or subfund with initial capital provided by another agency and/or subfund, or the closing out of a discontinued agency and/or subfund to one or more other agencies and/or subfunds, use Revenue Object Code 7221, Miscellaneous Transfer - Other Fund, on both sides of the transfer. (These transactions were formerly known as residual equity transfers.)
- Clearly explain the reason for the transfer on the face of the Form 30 or in attachments. For legally required transfers, reference the relevant section of law.
The above procedures, however, do not apply to recording an operating transfer out of Subfund 1001, the General fund. In this case, you must use Form 40 (an Interdepartmental Transfer) and record an expenditure in Subfund 1001 for STARS.
Specific instructions for preparing an Appropriation/Cash Transfer are outlined in the Appropriation/Cash Transfer Preparation Instructions Section of this manual.
Certain Appropriation/Cash Transfer documents (STARS Form 30) must be approved by either the State Budget Division or the Budget and Control Board prior to processing by the Comptroller General's Office. Refer to relevant laws and regulations to determine whether approval is necessary. Appropriation Transfers requiring approval will not be batched by the agency, but will be mailed or delivered to:
South Carolina Budget and Control Board
Office of State Budget
1201 Main Street, Suite 950
Columbia, South Carolina 29201
The following examples are provided for illustrative purposes.
CODE REFERENCE |
TYPE OF TRANSACTION |
2.1.3.63 |
Appropriation Transfer Within an Agency. |
2.1.3.64 |
Appropriation Transfer Between Agencies. |
2.1.3.65 |
Operating Transfer of Cash and Revenue Between Agencies and/or Subfunds. |
2.1.3.66 |
Operating Transfer of Cash and Revenue Between Funds, Fund Groups, and Sub-fund Details. |
2.1.3.67 |
Transfer of Indirect Cost Recoveries to General Fund. |
2.1.3.68 |
Transfer of Cash to Close Out Discontinued Agency. |
APPROPRIATION/CASH TRANSFER (STARS FORM 30)
Click here for Appropriation/Cash Transfer Preparation Instructions.