FINANCIAL REPORTING

APPROPRIATION BALANCES

REPORT ID: CSA 477CR

 

REPORT TITLE: Appropriation Balances.

FILE(S) ACCESSED: Appropriation Object File.

USER AGENCIES: All agencies.

FREQUENCY: Distributed weekly, but the reporting period is the current fiscal- month-to-date through the run date and time shown on the report.

REPORT TYPE/PURPOSE: This report allows the agency to determine appropriation balances by line item in the Appropriation Act for General Fund appropriations and to monitor authorization levels for all funds. By using this report, agencies can avoid submitting documents which will exceed budgeted amounts. The report may also be useful in determining where funds are available if the agency needs to increase the budget in another line item.

COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:

AGY CODE: The agency code of the batching agency is usually printed on the first line of the page.
For more details see
Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list
by Agency Codes with Titles.

FUND LEVEL: Shows the fund level of appropriation control. Since all appropriations are currently controlled only by fund (i.e., General, Earmarked, Restricted, or Federal), the first two digits of this code indicate the fund code and the remaining five digits (corresponding to fund group and fund detail codes) are zeros. See Fund Component.

PROGRAM LEVEL: Shows the program level of appropriation control-agency program, subprogram, element, and subelement codes.

MINI CODE: Mini code. The mini code is an informational element only on this report. See part A. of Coding Requirements.

SFDT: Subfund detail code. See Fund Component - Subfund Detail.
This is an informational element only on this report. Usually, a code ending with three zeros appears here because all appropriations are currently controlled only at the fund level. A different subfund detail code will appear, however, if the first transaction included in the total amount was entered using that subfund detail code. The information in this column is probably best ignored.

MAMI CODE: Major and minor expenditure object codes.
See the following for further details:
Object Components,
and also Expenditure Object Codes and Titles.

APPROPRIATIONS: The current-fiscal-year-to-date appropriation amount is computed by the original appropriations amount plus appropriations amount brought forward net of any increases or decreases posted during the year. (Appropriations appear as negative numbers since general ledger account 241 (Appropriations) normally has a credit balance.)

TRANSFERS: Net transfers of appropriations between accounts for the current-fiscal-year-to-date period. Both intra-agency and inter-agency appropriation transfers are included. (A negative number represents a transfer in. A positive number represents a transfer out.)

CURRENT MONTH EXPENDITURES: Current-fiscal-month-to-date expenditures. (Beginning of the fiscal month through the run date and time shown on the report).

YEAR TO DATE EXPENDITURES: Current-fiscal-year-to-date expenditures. (Beginning of the fiscal year through the run date and time shown on the report).

BALANCE: Unexpended appropriations at the run date and time shown on the report. This is the net of appropriations, transfers, and year-to-date expenditures. (A negative number represents unexpended appropriations. A positive number represents overexpended appropriations.)

SORT ORDER: Agency, fund level of control, program level of control, mini code, subfund detail, major object, and minor object.

OTHER FORMAT FEATURES: The agency code and name print at the upper left of each page. Totals for each program level, fund level, and agency are printed.

RELATED STARS REPORTS: This report is similar to the monthly CSA 424CM Summary of Expenditures-By Program report that is distributed to non-lump-sum agencies. The CSA 424CM, however, gives totals and balances after month-end whereas CSA 477CR gives current-fiscal-month-to-date totals and balances at the end of each week. Also, the CSA 424CM report has columns for original appropriations and adjusted appropriations. The adjusted appropriations column on CSA 424CM would agree with the total of the appropriations and transfers columns on CSA 477CR if both reports were run at the same time.

Appropriation Balances (CSA 477CR)

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