FINANCIAL REPORTING
REPORT ID: CSA 414CR
REPORT TITLE: Travel Advance Cash Summary.
FILE(S) ACCESSED: Document File.
USER AGENCIES: All agencies.
FREQUENCY: Monthly following month-end closing, if that agency has outstanding travel advances or travel advance activity during the month.
REPORT TYPE/PURPOSE: This report is designed to help facilitate prompt liquidation of travel advances. Agency staff should check the outstanding balance column for travel advances not yet liquidated.
COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:
(No heading): Employee's social security number and employee's name.
ENCUMBR NUMBER: The agency-assigned voucher number for the advance disbursement.
CREATE DATE: This is the Comptroller General's processing date of the travel advance disbursement in MM/DD/YY format.
CLOSE DATE: This is the date when the travel advance was repaid in full in MM/DD/YY format.
SFDT: Subfund detail code. See Fund Component - Subfund Detail.
MINI: Mini code. See part A. of Coding Requirements.
ORIGINAL ADVANCE: The amount of the travel advance.
REFUNDS/PAYMENT: If this amount is positive, it represents a refund to the traveler; if negative, it represents repayments from the traveler.
CHARGES SUBMITTED: These credit amounts represent travel costs charged against the travel advance.
OUTSTANDING TRAVEL ADVANCES: This figure represents the dollar amount of the travel advance that is as yet unaccounted for. It is computed as the sum of the original advance, refunds/payments, and charges submitted. (Credit amounts are treated as negative for purposes of this computation.)
SORT ORDER: Agency, employee's Social Security Number
OTHER FORMAT FEATURES: The agency code and name are printed at the upper left of each page. Totals by employee and an agency total line are also provided.
RELATED STARS REPORTS: This report shows the details supporting the figure shown on the CSA 427CM Analysis of Expenditures by Minor Object (Agency-Wide) report in the total column for expenditure object code 0599 (Travel Advances).
Travel Advance Cash Summary (CSA 414CR)
The example for this page was intentionally removed for the CD-ROM and Internet versions of the manual. Please refer to the paper version of the manual to see examples.