DOCUMENT PREPARATION

 

GENERAL DOCUMENT PREPARATION INSTRUCTIONS

General instructions, as they relate to document preparation, are as follows:

  1. All STARS input forms may be prepared manually or automatically. Those prepared manually may be printed in blue or black ink or type.

  2. Ditto marks are not permissible.

  3. The fields of all STARS input forms which are designated for "required" coding (R) must be completed. If the designation for the field is "not allowed" coding (N), do not enter coding in this field. A dash "-" indicates coding is optional. Click here for specific instructions on Source Document Preparation.

  4. All STARS input forms must be supported by adequate documentation.

  5. All STARS input forms, submitted to the Comptroller General's Office, must be accompanied by a Transmittal Control STARS Form 100. When submitting single Journal Voucher Form 01, Appropriation/Cash Transfer Form 30, or Interdepartmental Transfer Form 40, the batch header information will be completed on the input form and a Transmittal Control STARS Form 100 will not be required. See the Source Document Batching Section of this manual for batching requirements.

The remainder of this section is divided between source document preparation and source document batching. Instructions for preparing the various types of STARS input forms are described, beginning with Source Document Preparation. Procedures relating to batching, including instructions for preparing Transmittal Control, STARS Form 100 begins with Source Document Batching.