DOCUMENT PREPARATION

 

PREPARATION OF APPROPRIATION/CASH TRANSFER (STARS FORM 30)

This section illustrates an Appropriation/Cash Transfer form.

Transactions recorded on Appropriation/Cash Transfer forms should use transaction codes numbered 3XX. Use Appropriation/Cash Transfer forms to record transfers of appropriations, short-term ("front-end") loans, transfers of cash and revenue (i.e., operating transfers) and corrections of errors in transactions originally processed on Appropriation/Cash Transfer forms.

  1. Transfers of Appropriations. A transfer of appropriations occurs when an appropriated amount is transferred from one line-item in the Appropriations Act to another line-item.

To record a transfer of appropriations:

  1. Short-Term ("Front-End") Loans. The Interfund Loans Section of this manual fully describes these transactions and the manner in which to record them.

  2. Operating Transfers. Operating transfers are transactions between agencies/subfunds that are not loans, reimbursements, or quasi-external transactions. Operating transfers now include transfers formerly known as residual equity transfers.  Operating transfers move cash and revenue from one agency and/or subfund to another agency and/or subfund.

The following are examples of transactions that must be recorded in STARS as operating transfers:

To record an operating transfer:

The above procedures, however, do not apply to recording an operating transfer out of Subfund 1001, the General fund. In this case, you must use Form 40 (an Interdepartmental Transfer) and record an expenditure in Subfund 1001 for STARS.

Specific instructions for preparing an Appropriation/Cash Transfer are outlined in the Appropriation/Cash Transfer Preparation Instructions Section of this manual.

Certain Appropriation/Cash Transfer documents (STARS Form 30) must be approved by either the State Budget Division or the Budget and Control Board prior to processing by the Comptroller General's Office. Refer to relevant laws and regulations to determine whether approval is necessary. Appropriation Transfers requiring approval will not be batched by the agency, but will be mailed or delivered to:

South Carolina Budget and Control Board
Office of State Budget
1201 Main Street, Suite 950
Columbia, South Carolina 29201

The following examples are provided for illustrative purposes.

CODE REFERENCE

TYPE OF TRANSACTION

2.1.3.63

Appropriation Transfer Within an Agency.

2.1.3.64

Appropriation Transfer Between Agencies.

2.1.3.65

Operating Transfer of Cash and Revenue Between Agencies and/or Subfunds.

2.1.3.66

Operating Transfer of Cash and Revenue Between Funds, Fund Groups, and Sub-fund Details.

2.1.3.67

Transfer of Indirect Cost Recoveries to General Fund.

2.1.3.68

Transfer of Cash to Close Out Discontinued Agency.

APPROPRIATION/CASH TRANSFER (STARS FORM 30)

Click here for Appropriation/Cash Transfer Preparation Instructions.