ERROR CORRECTION
PREPARATION OF CORRECTION DOCUMENT -
INTERDEPARTMENTAL TRANSFER - STARS FORM 40
The following is an outline for preparation
of correction documents - Interdepartmental Transfer:
1. | The data required to complete the
correction document for correction of either IDT debits and/or credits should be entered on a blank Interdepartmental Transfer . The heading should be changed to Journal Voucher. |
2. | A legible photocopy of the
original document and supporting documentation should be attached. |
3. | Enter current fiscal month even if
original transaction was processed in prior month. |
4. | Enter an "R" in the CGR
column for all transactions to be reversed. |
5. | Enter the data for the correct
entry or entries below the reversing entry or entries. |
6. | Enter on Form 40: a. Agency Voucher No b. Correct Object Code hash total c. Correct Total Amount hash total |
7. | Enter on journal voucher
a statement explaining reason for entry and signature of individual designated to authorize accounting entries. |
8. | Complete the header information at
top of the correction document and change document type to "0" instead of "4". |
9. | If only one document is being
submitted, it is not necessary to prepare a Transmittal Control Form 100. If more than one document is being submitted, batch documents and prepare a Transmittal Control Form 100 and classify documents as Type "0". |
See example: Interdepartmental Transfer Correction Document-STARS Form 40