TABLE OF CONTENTS

PART 1: ADMINISTRATION 1.0.0.0
PART 2: STATEWIDE ACCOUNTING AND REPORTING SYSTEM (STARS) 2.0.0.0
  CHAPTER 1: STARS AGENCY USER'S MANUAL 2.1.0.0
    Section 1: Introduction 2.1.1.0
     

1.

General   2.1.1.1
     

2.

Background   2.1.1.2
     

3.

System Objectives   2.1.1.3
     

4.

System Overview   2.1.1.4
     

7.

Classification Structure   2.1.1.7
     

8.

System Input   2.1.1.8
     

9.

Reports   2.1.1.9
    Section 2: Classification Structure   2.1.2.0
     

1.

General   2.1.2.1
     

10.

Organizational Components   2.1.2.10
     

11.

State Government Branches and Codes   2.1.2.11
     

12.

Agency Titles and Codes (Alphabetical Sequence)   2.1.2.12
     

13.

Agency Codes and Titles (Code Sequence)   2.1.2.13
     

14.

Division Codes and Titles   2.1.2.14
     

15.

Subdivision Codes and Titles   2.1.2.15
     

16.

Section Codes and Titles   2.1.2.16
     

17.

Subsection Codes and Titles   2.1.2.17
     

20.

Program Classification Structure   2.1.2.20
     

23.

Function Codes and Titles   2.1.2.23
     

24.

Subfunction Codes and Titles   2.1.2.24
     

25.

Functional Component Codes and Titles   2.1.2.25
     

26.

Agency Program Codes and Titles   2.1.2.26
     

27.

Agency Subprogram Codes and Titles   2.1.2.27
     

28.

Agency Element Codes and Titles   2.1.2.28
     

29.

Agency Subelement Codes and Titles   2.1.2.29
     

30.

Fund Component   2.1.2.30
     

33.

Fund Codes and Titles   2.1.2.33
     

34.

Fund Group Codes and Titles   2.1.2.34
     

35.

Fund Detail Codes and Titles   2.1.2.35
     

36.

Subfund Detail Codes and Titles   2.1.2.36
     

40.

Object Components   2.1.2.40
     

44.

Revenue Character Codes and Titles   2.1.2.44
     

45.

Revenue Object Codes and Titles   2.1.2.45
     

46.

Expenditure Character Codes and Titles   2.1.2.46
     

47.

Expenditure Major Object Codes and Titles   2.1.2.47
     

48.

Expenditure Minor Object Codes and Titles   2.1.2.48
     

49.

Detail Object Codes and Titles   2.1.2.49
     

50.

Project Component   2.1.2.50
     

60.

Relationship of Classification Structure Components 2.1.2.60
     

70.

Auxiliary Codes   2.1.2.70
     

71.

County-City-District Codes   2.1.2.71
     

72.

County Codes and Names   2.1.2.72
     

73.

City Codes and Names   2.1.2.73
     

74.

District Codes and Names   2.1.2.74
     

75.

Transaction Codes   2.1.2.75
     

76.

Transaction Codes Related to
Accounting Transactions
2.1.2.76
     

77.

Transaction Codes - Impact on General Ledger   2.1.2.77
     

78.

Transaction Codes - Special Requirements   2.1.2.78
     

79.

Vendor Codes   2.1.2.79
     

80.

1099 Indicator   2.1.2.80
     

81.

General Ledger Account Codes and Titles   2.1.2.81
     

82.

Subsidiary Codes   2.1.2.82
     

83.

Multipurpose Codes   2.1.2.83
     

90.

Coding Requirements   2.1.2.90
     

93.

Programmatic Structure   2.1.2.93
     

94.

Mini-Code Development   2.1.2.94
     

95.

Subfund Code Structure   2.1.2.95
     

96.

Mini-Code Detail Input Requirements   2.1.2.96
     

97.

Mini-Code Table Look-Up Expenditure Transaction   2.1.2.97
     

98.

Mini-Code - Expanded Expenditure Transaction   2.1.2.98
     

99.

Mini-Code Table Look-Up Revenue Transaction   2.1.2.99
     

100.

Mini-Code - Expanded Revenue Transaction   2.1.2.100
    Section 3: Document Preparation   2.1.3.0
     

1.

General   2.1.3.1
     

10.

Overview of Document Preparation   2.1.3.10
     

11.

Flow Chart of Document Preparation   2.1.3.11
     

12.

General Document Preparation Instructions   2.1.3.12
     

20.

Source Document Preparation   2.1.3.20
     

30.

Preparation of Journal Voucher (STARS Form 01)   2.1.3.30
     

31.

Journal Voucher - STARS Form 01   2.1.3.31
     

32.

Journal Voucher Preparation Instructions   2.1.3.32
     

33.

Journal Voucher - Correction of Entry for Revenue   2.1.3.33
     

34.

Journal Voucher - Classification of Revenue From Zero-Balance Clearing Subfund   2.1.3.34
     

35.

Journal Voucher - Reimbursement of Expenditures   2.1.3.35
     

36.

Journal Voucher - Transfer of Capital Improvement Bond Proceeds to Agency   2.1.3.36
     

50.

Preparation of Deposit Slip   2.1.3.50
     

51.

Deposit Slip   2.1.3.51
     

60.

Preparation of Appropriation/Cash Transfer
(STARS Form 30)
  2.1.3.60
     

61.

Appropriation/Cash Transfer (STARS Form 30)   2.1.3.61
     

62.

Appropriation/Cash Transfer Preparation Instructions 2.1.3.62
     

63.

Appropriation/Cash Transfer - Appropriation Transfer Within Agency   2.1.3.63
     

64.

Appropriation/Cash Transfers - Appropriation Transfer Between Agencies 2.1.3.64
     

65.

Appropriation/Cash Transfer - Operating Transfer of Cash and Revenue Between Agencies,
and/or Subfunds
  2.1.3.65
     

66.

Appropriation/Cash Transfer - Operating Transfer of Cash and Revenue Between Funds, Fund Groups, and Subfund Details   2.1.3.66
     

67.

Appropriation/Cash Transfers - Transfers Indirect Costs Recoveries to General Fund   2.1.3.67
     

68.

Appropriation/Cash Transfers -
Transfer of Cash to Close Out Discontinued Aency
  2.1.3.68
     

70.

Preparation of Interdepartmental Transfer
(STARS Form 40)
  2.1.3.70
     

71.

Interdepartmental Transfer (STARS Form 40)   2.1.3.71
     

72.

Interdepartmental Transfer Preparation Instructions   2.1.3.72
     

73.

Interdepartmental Transfer - Sale of Goods/Services With Credit to Revenue   2.1.3.73
     

74.

Interdepartmental Transfer - Sale of Goods/Services With Credit To Expenditure (Refund of Expenditure)   2.1.3.74
     

75.

Interdepartmental Transfer - Remitting of
Payroll Withholding
  2.1.3.75
     

76.

Interdepartmental Transfer - Transferring Cash Out of Subfund 1001   2.1.3.76
     

77.

Intradepartmental Transfer   2.1.3.77
     

78.

Intradepartmental Transfer - Sale of Goods/Services With Credit to Revenue   2.1.3.78
     

79.

Intradepartmental Transfer - Charge Supplies to Correct Program and Transfer Funds Back to
the Revolving Account
  2.1.3.79
     

80.

Preparation of Disbursement Vouchers
(STARS Form 60)
  2.1.3.80
     

81.

Disbursement Voucher (STARS Form 60)   2.1.3.81
     

82.

Disbursement Voucher (STARS Form 60) Preparation Instructions   2.1.3.82
     

83.

Disbursement Voucher - Payment to Vendor
for Supplies
  2.1.3.83
     

84.

Disbursement Voucher - Reimbursement for Travel   2.1.3.84
     

85.

Disbursement Voucher - Payment to Vendor
for Airline Tickets
  2.1.3.85
     

86.

Disbursement Voucher - Payment to Vendor
for Airline Tickets With Travel Credits
  2.1.3.86
     

87.

Disbursement Voucher - Disbursement for
Travel Advance
  2.1.3.87
     

88.

Disbursement Voucher - Reimbursement for Travel and Repayment of Travel Advance   2.1.3.88
     

89.1.

Disbursement Voucher - Repayment of
Travel Advance - Balance Due State
  2.1.3.89.1
     

89.2.

Disbursement Voucher - Repayment of Travel Advance With Non-Travel Expense -
Balance Due State
  2.1.3.89.2
     

90.

Disbursement Voucher - Disbursement to
Subdivision - Collection for Allocation
  2.1.3.90
     

91.

Disbursement Voucher - Disbursement -
Payroll Withholdings
  2.1.3.91
     

92.

Disbursement from Trust Account   2.1.3.92
     

93.

Disbursement Voucher - Disbursement Rent -
1099 Reportable
  2.1.3.93
     

94.

Disbursement Voucher - Disbursement Per Diem - 1099 Indicator   2.1.3.94
     

100.

Preparation of Request for Official Travel
Cash Advance (STARS Form 61)
  2.1.3.100
     

101.

Request for Official Travel Cash Advance
(STARS Form 61)
  2.1.3.101
     

102.

Request for Official Travel Cash Advance Preparation Instructions   2.1.3.102
     

103.

Request for Official Travel Cash Advance
(STARS Form 61) - Completed
  2.1.3.103
     

110.

Preparation of Travel Support Document
(STARS Form 62)
  2.1.3.110
     

111.

Travel Support Document (STARS Form 62)   2.1.3.111
     

112.

Travel Support Document (STARS Form 62) Preparation Instructions   2.1.3.112
     

113.

Travel Support Document - Travel Reimbursement   2.1.3.113
     

120.

Source Document Batching   2.1.3.120
     

121.

Transmittal Control (STARS Form 100)   2.1.3.121
     

122.

Transmittal Control (STARS Form 100)
Preparation Instructions
  2.1.3.122
     

123.

Transmittal Control (STARS Form 100) -
Automated Input
  2.1.3.123
     

124.

Transmittal Control (STARS Form 100) -
Manual Input
  2.1.3.124
     

125.

Transmittal Control (STARS Form 100) -
Completed By Comptroller General's Office
with Removal of Document
  2.1.3.125
    Section 4: Automated System Input   2.1.4.0
     

1.

General   2.1.4.1
     

2.

Document   2.1.4.2
     

3.

Agency Transmittal Report   2.1.4.3
     

4.

Magnetic Mediums   2.1.4.4
     

6.

Implementing Magnetic Media Processing   2.1.4.6
     

10.

Transmittal Control Format   2.1.4.10
     

11.

Batch Record Layout   2.1.4.11
     

12.

Batch Record Instructions   2.1.4.12
     

13.

Transmittal Control STARS Form 100   2.1.4.13
     

20.

Header Format   2.1.4.20
     

21.

Header Record Layout   2.1.4.21
     

22.

Header Record Instructions   2.1.4.22
     

23.

Voucher - STARS Form 60   2.1.4.23
     

30.

Detail Format   2.1.4.30
     

31.

Detail Record Layout   2.1.4.31
     

32.

Detail Record Instructions   2.1.4.32
     

33.

Voucher - STARS Form 60   2.1.4.33
     

40.

Trailer Record Format   2.1.4.40
     

41.

Trailer Record Layout   2.1.4.41
     

42.

Trailer Record Instructions   2.1.4.42
     

50.

STARS Output Record Format   2.1.4.50
     

51.

Output History Record Layout   2.1.4.51
     

52.

Output Agency Record Description   2.1.4.52
    Section 5: Financial Reporting   2.1.5.0
     

1.

Agency Reports   2.1.5.1
     

5.

Agency Report Codes and Master List   2.1.5.5
     

10.

Agency Reports - Reporting Cycle   2.1.5.10
     

15.

Agency Reports - Agency Print Medium Options   2.1.5.15
     

20.

Agency Reports - Page Headings   2.1.5.20
     

25.

Agency Reports - Special Requests   2.1.5.25
     

50.

Batch Total Sheet (CSA 066CD)   2.1.5.50
     

51.

Error File (CSA 067CD)   2.1.5.51
     

55.

Agency Transaction Register (CSA 401CD)   2.1.5.55
     

60.

Daily General Ledger Activity (CSA 403CD)   2.1.5.60
     

65.

Trial Balance - Current Month (CSA 403CW)   2.1.5.65
     

70.

General Ledger (CSA 403CM)   2.1.5.70
     

75.

Trial Balance (CSA 403CM)   2.1.5.75
     

80.

General Fund Control and Cash Status Report
(CSA 404CR)
  2.1.5.80
     

81.

Analysis of Expenditures for Capital Projects
(CSA 405CM)
  2.1.5.81
     

85.

Statement of Estimated and Actual Revenue
(CSA 406CR)
  2.1.5.85
     

90.

Travel Advance Cash Summary (CSA 414CR)   2.1.5.90
     

93.

Chart of Accounts (CSA 419CR)   2.1.5.93
     

95.

Summary of Expenditures - By Program
(CSA 424CM)
  2.1.5.95
     

100.

Summary of Expenditures - By Fund
(CSA 424CM)
  2.1.5.100
     

105.

Summary of Expenditures - By Object
(CSA 424CM)
  2.1.5.105
     

110.

Analysis of Expenditures by Minor Object -
Program Level (CSA 427CM)
  2.1.5.110
     

115.

Analysis of Expenditures by Minor Object -
Agency-Wide (CSA 427CM)
  2.1.5.115
     

120.

Analysis of Expenditures by Minor Object - Organizational Level (CSA 428CM)   2.1.5.120
     

125.

Object Analysis (CSA 433CM)   2.1.5.125
     

130.

Weekly Voucher Register (CSA 439CR)   2.1.5.130
     

145.

Revenue Transaction Analysis (CSA 441CR)   2.1.5.145

146.

Internal/External Activity (CSA 442CM) 2.1.5.146
     

150.

Appropriation Transaction Details (CSA 443CM)   2.1.5.150
     

155.

Cash Transactions Detail (CSA 444CM)   2.1.5.155
     

157.

Federal Expenditures and Refunds (CSA 449CM)   2.1.5.157
     

160.

Interim Balance Sheet (CSA 458CR)   2.1.5.160
     

161.

Appropriation Balances (CSA 462CM)   2.1.5.161
     

162.

Multipurpose Code Report (CSA 463CM)   2.1.5.162
     

163.

Expenditures by Mini Code (CSA 464CM)   2.1.5.163
     

164.

Trial Balance by Subfund, Project, and GLA
(CSA 467CM)
  2.1.5.164
     

165.

Summary of Estimated Revenue, Revenue,
and Expenditures (CSA 468CM)
  2.1.5.165
     

166.

Revenue Detail Transactions (CSA 469CM)   2.1.5.166
     

167.

Estimated Revenue Detail Transactions
(CSA 469CM)
  2.1.5.167
     

168.

Expenditure Detail Transactions (CSA 469CM)   2.1.5.168
     

169.

Summary of Expenditures by Organization
(CSA 470GR)
  2.1.5.169
     

170.

Payroll Analysis for Batch Date XX/XX/XX
(CSA 471CR)
  2.1.5.170
     

171.

Appropriation Balances (CSA 472CR)   2.1.5.171
     

172.

Semi-Monthly Payroll for Batch Date XX/XX/XX
(CSA 474CR)
  2.1.5.172
     

173.

Payroll Analysis for Batch Date XX/XX/XX
(CSA 476CR)
  2.1.5.173
     

174.

Appropriation Balances (CSA 477CR)   2.1.5.174
     

175.

Short Term Intra-Agency Loans (CSA 486CR)   2.1.5.175
     

180.

Late Payment Charges (CSA 488CM)   2.1.5.180
     

182.

Federal Project Report (CSA 492CM)   2.1.5.182
     

183.

Detail Transactions (CSA 493CM)   2.1.5.183
     

184.

Voucher and Receipt Register (CSA 494CM)   2.1.5.184
     

185.

Monthly Voucher Register (CSA 495CM)   2.1.5.185
     

187.

Trial Balance (CSA 497CM)   2.1.5.187
     

188.

Contingencies Check Register (CSA 499CM)   2.1.5.188
     

189.

Summary Trial Balance by Subfund (CSA 611CR)   2.1.5.189
    Section 6: Definition of Codes   2.1.6.0
     

1.

Index - Revenue Object Codes   2.1.6.1
     

2.

Index - Expenditure Object Codes   2.1.6.2
     

10.

Revenue Object Codes   2.1.6.10
     

20.

Expenditure Object Codes   2.1.6.20
     

30.

General Ledger Codes   2.1.6.30
     

40.

Transaction Codes   2.1.6.40
    Section 7: Error Correction   2.1.7.0
     

1.

Introduction   2.1.7.1
     

10.

Error Correction Overview   2.1.7.10
     

11.

Error Correction Overview Process Chart   2.1.7.11
     

20.

Error Detection Process   2.1.7.20
     

21.

Error Codes by Basic Series   2.1.7.21
     

30.

Error Correction Process for
Directly Detectable Errors
  2.1.7.30
     

31.

Correctable Error Process   2.1.7.31
     

32.

Type of Detectable Errors   2.1.7.32
     

33.

Batch Errors   2.1.7.33
     

34.

Field Table Look-up Errors   2.1.7.34
     

35.

File and Fund Control Errors   2.1.7.35
     

36.

Warnings   2.1.7.36
     

40.

Error Reporting Process   2.1.7.40
     

41.

Error Transaction and Special
Transaction Registers
  2.1.7.41
     

42.

STARS Error Transaction Register - IDT and Disbursements (CSA 800CD)   2.1.7.42
     

45.

Error Report Handling   2.1.7.45
     

50.

Error Correction Process for
Indirectly Detectable Errors
  2.1.7.50
     

51.

Types of Corrections   2.1.7.51
     

52.

Correction Procedures   2.1.7.52
     

53.

Preparation of Correction Documents - General   2.1.7.53
     

54.

Preparation of Correction Documents - Cash Disbursements - STARS Form 60   2.1.7.54
     

56.

Disbursement Correction Document -
STARS Form 60
  2.1.7.56
     

57.

Disbursement Correction Document - Travel   2.1.7.57
     

58.

Preparation of Correction Document - Interdepartmental Transfer - STARS Form 40   2.1.7.58
     

60.

Interdepartmental Transfer Correction Document - STARS Form 40   2.1.7.60
     

62.

Preparation of Correction Documents - Reverse Transactions - Bank Deposit Forms   2.1.7.62
     

63.

Revenue Transaction Correction Document -
STARS Form 60
  2.1.7.63
     

64.

Revenue Transaction Correction Document -
STARS Form 01
  2.1.7.64
     

65.

Preparation of Correction Documents - Appropriation/Cash Transfers - STARS Form 30   2.1.7.65
     

66.

Appropriation/Cash Transfer Correction Document -
STARS Form 30
2.1.7.66
     

67.

Preparation of Correction Documents - Journal Voucher Transactions - STARS Form 01   2.1.7.67
     

68.

Journal Voucher Correction Document -
STARS Form 01
  2.1.7.68
    Section 8: Agency On-Line Inquiry   2.1.8.0
     

1.

Agency Access   2.1.8.1
PART 3: CENTRAL STATE FINANCE DIVISION   3.0.0.0
  CHAPTER 1: FUNCTIONS AND RESPONSIBILITIES   3.1.0.0
    Section 1: Introduction   3.2.1.0
     

1.

General   3.1.1.1
  CHAPTER 2: ACCOUNTING PROCEDURES   3.2.0.0
    Section 1: Short-Term Interfund Loan - Temporary Financing
of Grants
  3.2.1.0
     

1.

General   3.2.1.1
     

2.

Recording the Short-Term Interfund Loan - Appropriation Transfer - STARS Form 30 - (Example)   3.2.1.2
     

3.

Repayment of Loan - Appropriation Transfer
STARS Form 30 - (Example)
  3.2.1.3
     

4.

Impact of Transactions on General Ledger   3.2.1.4
    Section 2: Deferred Revenue   3.2.2.0
     

1.

General   3.2.2.1
     

2.

Bank Deposit - (Example)   3.2.2.2
     

3.

Journal Voucher - Reclassify Deferred Revenue (Example)   3.2.2.3
     

4.

Disbursement Voucher - Refund of
Deferred Revenue (Example)
3.2.2.4
     

5.

Impact of Transactions on General Ledger   3.2.2.5
    Section 3: Federal Grants   3.2.3.0
     

1.

Introduction   3.2.3.1
     

2.

Organizational Responsibility   3.2.3.2
     

3.

Using Federal Subfunds   3.2.3.3
     

4.

STARS Project and Phase Codes   3.2.3.4
     

5.

The D38 Federal Grant Maintenance Form   3.2.3.5
     

6.

Completing The D38 Federal Grant
Maintenance Form
  3.2.3.6
PART 4: CENTRAL STATE AUDIT DIVISION   4.0.0.0
  CHAPTER 1: FUNCTIONS AND RESPONSIBILITIES   4.1.0.0
    Section 1: General   4.1.1.0
     

1.

Voucher Audit   4.1.1.1
     

2.

Payroll   4.1.1.2
  CHAPTER 2: DISBURSEMENT REGULATIONS   4.2.0.0
    Section 1: Authority   4.2.1.0
     

1.

General   4.2.1.1
    Section 2: Per Diem   4.2.2.0
     

1.

Per Diem - Legislators   4.2.2.1
     

2.

Per Diem - Election Workers   4.2.2.2
     

3.

Per Diem - Boards, Commissions and Committees   4.2.2.3
     

4.

Per Diem - State Employees   4.2.2.4
     

5.

Per Diem - Special Judges   4.2.2.5
     

6.

Per Diem - Board of State Canvassers   4.2.2.6
    Section 3: Subsistence   4.2.3.0
     

1.

General   4.2.3.1
     

2.

Foreign Travel - State Employees   4.2.3.2
     

3.

Constitutional Officers   4.2.3.3
     

4.

Legislators and Lieutenant Governor   4.2.3.4
     

5.

Legislative Standing Committees (Interim)   4.2.3.5
     

6.

Legislative Joint Study Committee (Interim)   4.2.3.6
     

7.

Legislators Compensation From Committees   4.2.3.7
     

8.

Non-Legislative Members of Committees   4.2.3.8
     

9.

State Grand Jury   4.2.3.9
     

10.

Boards, Commissions and Committees   4.2.3.10
     

11.

Supreme Court Justice and Court of
Appeals Judges
4.2.3.11
     

12.

Circuit Court Judge, Family Court Judge,
and Administrative Law Judges
  4.2.3.12
     

13.

Solicitors   4.2.3.13
     

14.

Circuit and Family Court Reporters   4.2.3.14
     

15.

Public Service Commission   4.2.3.15
     

16.

Employment Security Commission   4.2.3.16
     

17.

Workers’ Compensation Commission   4.2.3.17
     

18.

Insurance Examiners   4.2.3.18
     

19.

Migrant Farm Worker's Commission   4.2.3.19
     

20.

Dual Employment   4.2.3.20
     

21.

Volunteers   4.2.3.21
     

22.

Consultants   4.2.3.22
     

23.

Travel Advances   4.2.3.23
     

24.

General Rules   4.2.3.24
     

25.

Advance Payment of Airfares & Registration Fees 4.2.3.25
    Section 4: Mileage   4.2.4.0
     

1.

Legislators   4.2.4.1
     

2.

State Employees   4.2.4.2
     

3.

State Employee Travel During Regular Hours
Between Employee's Home and Office
  4.2.4.3
     

4.

Public Service Commission   4.2.4.4
     

5.

Employment Security Commission   4.2.4.5
     

6.

Workers’ Compensation Commission   4.2.4.6
     

7.

Migrant Farm Workers Commission   4.2.4.7
     

8.

Volunteer Workers   4.2.4.8
     

9.

Dual Employment   4.2.4.9
    Section 5: Expense Allowances   4.2.5.0
     

1.

Chief Justice, Supreme Court Justices, Circuit Court Judges, Family Court Judges, and Court
of Appeals Judges
  4.2.5.1
     

2.

Special Judges   4.2.5.2
     

3.

Solicitor   4.2.5.3
     

4.

General Assembly   4.2.5.4
     

5.

Committee Chairmen - General Assembly   4.2.5.5
     

6.

Expenses - Presidents of Colleges and Universities 4.2.5.6
    Section 6: Election Expense   4.2.6.0
     

1.

County Registration Board Members and
County Election Commissioners
  4.2.6.1
     

2.

Board of State Canvassers   4.2.6.2
     

3.

Managers and Clerks   4.2.6.3
    Section 7: Compensation - Judicial Commitment Act   4.2.7.0
     

1.

Court Appointed Examiners, Guardians
and Attorneys
  4.2.7.1
     

2.

State Agency Responsibilities   4.2.7.2
    Section 8: Moving Expenses   4.2.8.0
     

1.

State Employees   4.2.8.1
    Section 9: Procurement Act of 1981   4.2.9.0
     

1.

General   4.2.9.1
     

2.

Procurement Rights, Powers, Duties and Authority 4.2.9.2
     

3.

Procurement Exemptions   4.2.9.3
     

4.

Certification Authority   4.2.9.4
     

5.

Small Purchases   4.2.9.5
     

6.

Sole Source Procurement   4.2.9.6
     

7.

Emergency Procurement   4.2.9.7
    Section 10: Procurement   4.2.10.0
     

1.

Lease, Lease/Purchase and Installment Purchase
Contracts - Data Processing Equipment
  4.2.10.1
     

2.

Lease, Lease/Purchase and Installment Purchase
Contracts - Personal Property
  4.2.10.2
     

3.

Lease and/or Rentals of Office Space
or Other Property
  4.2.10.3
     

4.

Lease Payment Authorization Form - Example   4.2.10.4
     

5.

Procurement Approval - Data Processing Equipment and Services   4.2.10.5
     

6.

Procurement Approval - Telecommunications   4.2.10.6
     

7.

Automated Data Processing - Procurement
and Services
  4.2.10.7
     

8.

Selection of Architect-Engineer, Construction Management and Land Surveying Services   4.2.10.8
     

9.

Consulting Services   4.2.10.9
     

10.

Auditing and Accounting Services   4.2.10.10
     

11.

Legal Fees and Services - General   4.2.10.11
     

12.

Bond Requirements   4.2.10.12
     

13.

Advertising - Legal Notices   4.2.10.13
     

14.

Capital Improvements   4.2.10.14
     

15.

Art Objects - Paintings, Antiques and Sculptures   4.2.10.15
     

16.

Unauthorized Procurements   4.2.10.16
    Section 11: Dual Employment   4.2.11.0
     

1.

General   4.2.11.1
     

2.

Request for Dual Employment   4.2.11.2
     

3.

Requests - Office of Human Resources Review   4.2.11.3
     

4.

Method of Payment   4.2.11.4
     

5.

Amendments, Cancellations, Exceptions
and Multiple Requests
  4.2.11.5
     

6.

Reimbursement of Travel Expense   4.2.11.6
     

7.

Dual Employment Request Form   4.2.11.7
     

8.

Multiple Dual Employment Form   4.2.11.8
    Section 12: Donations   4.2.12.0
     

1.

Deposit of Funds   4.2.12.1
     

2.

Expenditure of Funds   4.2.12.2
    Section 13: Contributions   4.2.13.0
     

1.

Report Requirements   4.2.13.1
    Section 14: Aid to Subdivisions   4.2.14.0
     

1.

General   4.2.14.1
    Section 15: State Accounting Officer   4.2.15
     

1.

General   4.2.15.1
    Section 16: Employee Benefit Payments   4.2.16.0
     

1.

Retirement Payments   4.2.16.1
     

2.

Social Security Payment   4.2.16.1
     

3.

Health Insurance Payments   4.2.16.3
    Section 17: Sale of Property   4.2.17.0
     

1.

Regulations for Sale, Lease, Transfer and Disposal 4.2.17.1
     

2.

Sale of Surplus Supplies and Personal Property 4.2.17.2
     

3.

Trade-In Sales   4.2.17.3
     

4.

Sale of Unserviceable Materials and Equipment 4.2.17.4
     

5.

Sale of Real Property   4.2.17.5
     

6.

Sale of Timber   4.2.17.6
    Section 18:   4.2.18.0
        This area intentionally left blank.    
    Section 19: Funds   4.2.19.0
     

1.

Appropriation of Funds   4.2.19.1
     

2.

Federal Fund Allocations   4.2.19.2
     

3.

Other Funds Authorization   4.2.19.3
     

4.

Research Grants and Student Loan Funds   4.2.19.4
     

5.

Deposit of Funds   4.2.19.5
     

6.

Expenditure of Funds - Federal and Other Funds   4.2.19.6
     

7.

Indirect Costs Recoveries   4.2.19.7
     

8.

Statewide Indirect Cost Allocation Plan   4.2.19.8
     

9.

Transfer of Appropriations   4.2.19.9
     

10.

Quarterly Allocations   4.2.19.10
     

11.

Appropriation Reductions - Deficit   4.2.19.11
    Section 20: Miscellaneous   4.2.20.0
     

1.

Petty Cash Fund   4.2.20.1
     

2.

Gifts, Flowers, Parties and Other Benefits   4.2.20.2
     

3.

Replacement of Personal Property   4.2.20.3
     

4.

Credit Cards   4.2.20.4
     

5.

State Auditor's Management Letter   4.2.20.5
     

6.

Agency Head Business Expenses   4.2.20.6
     

7.

Membership Dues   4.2.20.7
     

8.

Functions at Clubs or Organizations
which Discriminate
4.2.20.8
     

9.

Fiscal Year Closing   4.2.20.9
     

10.

Voucher Processing Schedule   4.2.20.10
     

11.

Voucher Inquiry   4.2.20.11
     

12.

Coding Structure   4.2.20.12
     

13.

Reasons for Return of Vouchers   4.2.20.13
     

14.

Abbreviations - General   4.2.20.14
     

15.

Abbreviations - Clerk of Court   4.2.20.15
     

16.

Abbreviations - States   4.2.20.16
     

17.

Abbreviations - Other   4.2.20.17
     

18.

Definition of Terms   4.2.20.18
     

19.

Out-of-State Promotional Activities   4.2.20.19
    Section 21: Travel Regulations   4.2.21.0
     

1.

Budget and Control Board - 2002 - 2003
Regulations for Reimbursement for Travel
and Subsistence Expenses
  4.2.21.1
    Section 22: Late Payment Charge Regulations   4.2.22.0
     

1.

General   4.2.22.1
     

2.

Policy   4.2.22.2
     

3.

Code of Laws of South Carolina 1976   4.2.22.3
     

4.

Interest Expense - Late Payment Charges   4.2.22.4


CROSS REFERENCE - AUTHORITY



C.R.-A.