A. RECORDING GENERAL TRANSACTIONS:
001. CASH FORWARD TO NEW FISCAL YEAR
This transaction code is used to carry forward cash balances from prior fiscal
year to current fiscal year in the subfund detail accounts by the Comptroller
General's Office.
002. OTHER GENERAL LEDGER BALANCES FORWARD TO NEW FISCAL YEAR
This transaction code is used to carry forward the general ledger account balances
other than cash and fund balance from the prior fiscal year to the current fiscal
year. This code is reserved for use by the Comptroller General's Office.
003. SOY FUND GROUP CHANGES
This transaction code is used to change SOY carry forwards to new fund
groups. Code is reserved for use by the Comptroller General's Office.
004. FUND BALANCE FORWARD TO NEW FISCAL YEAR
This transaction code is used to carry forward the general ledger fund balance
account from the prior fiscal year to the current fiscal year. This code is reserved
for use by the Comptroller General's Office.
005. TRUST LIABILITIES FORWARD TO NEW FISCAL YEAR
This transaction code is used to carry forward the General Ledger Fund Balance
Account from the prior fiscal year to the current fiscal year. This code is reserved
for use by the Comptroller General's Office.
035. APPROPRIATION FORWARD TO NEW FISCAL YEAR
This transaction code is used to carry forward appropriations/authorizations from the prior fiscal year to the current fiscal year.
This transaction code is used in the new fiscal year.
055. RECLASSIFY DEFERRED REVENUE AS REVENUE
This transaction code should be used to reclassify as revenue of the current fiscal
year those collections which were classified in a prior year at date of deposit as deferred revenue.
This code must be used on a Journal Voucher prepared on a Voucher Form 60.
090. DEBIT SPECIFIED GENERAL LEDGER ACCOUNT
This transaction code may be used by Central State Accounting staff in the Comptroller
General's Office. The number of the STARS general ledger account to be debited must be
entered on the Form 60 in the left-hand portion of the column labeled "C.G. Use Only" or in
positions 133-135 of the detail record for automated input. Amounts recorded with this transaction code MUST be offset
by amounts recorded with transaction code 095 in order to preserve equality of debits and credits in the accounting system.
095. CREDIT SPECIFIED GENERAL LEDGER ACCOUNT
This transaction code may be used by Central State Accounting staff in the Comptroller General's Office.
The number of the STARS general ledger account to be credited must be entered on the Form 60 in the left-hand portion of the
column labeled "C.G. Use Only" or in positions 133-135 of the detail record for automated input. Amounts recorded with this
transaction code MUST be offset by amounts recorded with transaction 090 in order to preserve equality of debits and
credits in the accounting system.
100. RECORD ESTIMATED REVENUE
This transaction code is used by the Comptroller General's Office to load the estimated revenue for the fiscal year.
105. RECORD REVISION IN ESTIMATED REVENUE - INCREASE
This transaction code is used by the Comptroller General's Office to record increases in the
original estimate of revenue.
110. RECORD REVISION IN ESTIMATED REVENUE - DECREASE
This transaction code is used by the Comptroller General's Office to record decreases to
the original estimate of revenue.
115. RECORD APPROPRIATIONS
This transaction code is used by the Comptroller General's Office to record the original
appropriations.
120. POST BUDGETARY REVISIONS TO BUDGETARY FUND BALANCE ACCOUNT
Increases and decreases in estimated revenues and appropriations are initially
posted to general ledger account 998, Budget Clearing. This transaction code is
used by the Comptroller General's Office to move balances in the Budget Clearing
account (GLA998) to the Budgetary Fund Balance account (GLA276) after any needed
corrections have been made.
121. POST APPROPRIATION TRANSFERS TO BUDGETARY FUND
BALANCE
Appropriation/authorization transfers are initially posted to general ledger
account 997, Appropriation Transfer Clearing. This transaction code is used by
the Comptroller General's Office to move balances in the Appropriation Transfer
Clearing account (GLA997) to Budgetary Fund Balance account (GLA276) after any needed
corrections have been made.
125. RECORD REVISION IN APPROPRIATION - INCREASE
This transaction code is used to record increases in appropriations by special
acts and supplemental acts.
129. LOAD SUPPLEMENTAL APPROPRIATIONS
This transaction code is used by the Comptroller General's Office to record supplemental
appropriations.
130. RECORD REVISION IN APPROPRIATION - DECREASE
This transaction code is used to record decreases in appropriations by special
action of the Budget and Control Board and/or other legislative action.
135. APPROPRIATIONS FORWARD FROM PRIOR FISCAL YEAR
This transaction code is used to record the transfer of appropriations from prior fiscal year to current fiscal year.
This transaction code is used in the old fiscal year.
136. PRIOR FISCAL YEAR
ADJUSTMENT - APPROPRIATION
This transaction code is used to record transactions related to prior year
appropriations which were erroneously lapsed in the prior year closing (Comptroller
General's Office use only).
137. PRIOR YEAR ADJUSTMENT - CASH
This transaction code is used to record adjustment transactions related to cash
balances brought forward from prior year. (Comptroller General's Office use only.)
138.
ADJUST PRIOR FISCAL YEAR TRUST ACCOUNT BALANCES
This transaction code is used to record adjustment transactions related to prior
trust account balances. (Comptroller General's Office use only.)
139. REDUCE
SUPPLEMENTAL APPROPRIATIONS
This transaction code is used by the Comptroller General's Office to record decreases in
supplemental appropriations by special action of the Budget and Control Board and/or
other legislative action.
190. LOAD TRAVEL ADVANCES
This transaction code is used to record travel advances on the document file when
adjustments are required. (Comptroller General's Office use only.)
191. TRAVEL ADVANCE
PAYMENT PY13
This transaction code is used to record travel advance payments on the document
file when adjustments are required. (Comptroller General's Office use only.)
192.
LIQUIDATE TRAVEL ADVANCE
This transaction code is used to record travel advance liquidations on document file
when adjustments are required. (Comptroller General's Office use only.)