DOCUMENT PREPARATION

 

TRANSMITTAL CONTROL (STARS FORM 100)

TRANSMITTAL CONTROL (STARS FORM 100) PREPARATION INSTRUCTIONS

NO.

ITEM

FIELD

 

INSTRUCTIONS

1

  Number of Documents       Submitting Agency will enter the number of documents (STARS input) included in the batch.

2

  Agency Name       Submitting agency will enter name.

3

  Fiscal Month       Submitting Agency will enter two digits to designate the applicable fiscal month.

4

  Prepared by       Signature of person completing Transmittal Control.

5

  Date  

9(6)

  Submitting agency will enter the date the batch is transmitted to the Comptroller General.

6

  Agency Number  

3

  Submitting agency will enter the assigned agency number.

7

  Agency Batch Number  

7

  Submitting agency will enter a number to establish identification of the agency batch.

8

  Object Code Hash Total  

9(5)

  Submitting agency will enter the sum of the object code totals, the total object code hash of each form submitted in batch.

9

  Total Batch Amount       Submitting agency will enter the sum of the totals of each form submitted in batch. For IDT's and Appropriation Transfers, add both Debit and Credit as positive amounts in the total. DO NOT NET.

10

  Total Net Amount       Submitting agency will enter the sum of the net totals of each form submitted in the batch.

11

  Document Type  

9(1)

  Submitting agency will circle the appropriate numeric code for the type documents included in the batch.
           

Type
Code
0
1
2
3
4
5
6
7
8
9



Journal Voucher
Appropriation/Budget
Receipt
Appropriation Transfer
Interdepartmental Transfer
N/A
Contingent Voucher
N/A
N/A
Payroll

12

  Sequence No. _____
Through No. _____
      Leave blank. Comptroller General's Office will enter the last three digits of warrant number of first document in batch and last three digits of Warrant Number of last document in batch. Agencies submitting batches by automated input will complete this field.

13

  Batch Date  

9(6)

  Leave blank. The batch date (MM/DD/YY) will be entered by the Comptroller General's Office. Agencies submitting batches by automated input will complete this field.

14

  Batch Number  

9(3)

  Comptroller General's Office will enter a batch control number. Agencies submitting batches by automated input will complete this field.

15

  Batch Type  

9

  Comptroller General's Office will enter the code for batch type as circled by the submitting agency.

16

  Punched By: Date       Leave blank. Data Entry operator will record initials and date entry of batch is completed

17

  Verified By       Leave blank. Data Entry operator will record initials and date verification is completed.

18

  Document Rejection       Comptroller General's Office will record the appropriate information for all documents rejected and removed from the batch.

TRANSMITTAL CONTROL (STARS FORM 100) AUTOMATED INPUT

TRANSMITTAL CONTROL (STARS FORM 100) MANUAL INPUT

TRANSMITTAL CONTROL (STARS FORM 100) COMPLETED BY COMPTROLLER GENERAL'S OFFICE WITH REMOVAL OF DOCUMENT

TRANSMITTAL CONTROL (STARS FORM 100)