FINANCIAL REPORTING
REPORT ID: CSA 495CM
REPORT TITLE: Monthly Voucher Register.
FILES ACCESSED: System Maintenance, Descriptor Tables, Monthly History, Sort.
USER AGENCIES: Housing Authority or Requesting Agency.
FREQUENCY: Monthly following month-end closing.
REPORT TYPE/PURPOSE: This report is a monthly transaction register which is used for reconciliation purposes.
COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:
VOUCHER: Agency-assigned voucher number.
CHECK NO: Check Number assigned by the State Treasurer's Office.
MINIO: Mini Code and special object indicator.
See part A. of Coding Requirements.S = Mini code used for special items.
Blank = Mini code not used.
SFDT: Subfund detail. See Fund Component - Subfund Detail.
MAMI: Major and minor object codes.
See the following for further details:
Object Components,
Revenue Object Codes and Titles, and also
Expenditure Object Codes and Titles.MIV14: First four characters of the multipurpose code.
See Multipurpose Codes.CCD: County, City, or District code.
See City-County-District-Codes,
City,
County,
and District.TC: Transaction Code. See Transaction Codes for more information.
R: Reverse code:
R = Reversal of transaction code posting to the general ledger accounts. (The usual debit account will be credited and the usual credit account will be debited.), or
Blank = No reversal of transaction code posting.
AMOUNT: Amount in dollars and cents.
PAYEE: Name of payee or vendor name.
FM: A two-digit number indicating the fiscal month (01 = July, 02 = August, ... , 12 = June, and 13 = July payment date of a June invoice.)
POSTED: Processing date. The date the transaction was posted by the Comptroller General's Office to STARS in MM/DD/YY format.
DOCUMENT ID:
"COMPTROLLER GENERAL'S WARRANT NUMBER"
This is a unique identifier assigned to each transaction. Subelements of the transaction identifier are explained below:
First three characters: Agency code of the batching agency.
For more details see Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list by Agency Codes with Titles.Next six digits: The agency's processing date in YY/MM/DD format for the batch.
Next digit: Batch type code. These codes are explained at the end of each daily report and listed on the STARS Form 100, the Transmittal Control Sheet.
Last six digits: A six digit computer assigned number needed to make the transaction identifier unique. This is sometimes called the warrant number. It is actually a combination of the batch number and the batch sequence; each of which has three digits.
SORT ORDER: Agency, Agency Voucher Number, Transaction Code, Mini Code, and Subfund.
OTHER FORMAT FEATURES: Totals are printed for the combination of mini code and subfund, the agency voucher number, agency, and grand total. All totals are labeled by name and are followed by; either, one asterisk for mini code/subfund, two asterisks for agency voucher, three asterisks for agency, or four asterisks for grand total. The agency code and title are printed in the upper left corner of the report page.
RELATED STARS REPORTS: None.
Monthly Voucher Register (CSA 495CM)
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