ERROR CORRECTION
ERROR
TRANSACTION AND SPECIAL TRANSACTION REGISTERS
These reports are generated each time the error file is processed. They are produced in the same format with the Error Transaction Register including all transactions found on the error file and the Special Transaction Register including only the non fund-control type errors for document Type 4 - Interdepartmental Transfers, Type 6 - Disbursements and Type 9 - Payroll.
Each invalid transaction will be listed on five lines and will include the transaction identification, data elements entered on the transaction and the data elements picked up from the system tables.
Page breaks will be broken by batching agency and batch type which will appear in the upper left corner of each page. The date and time of the reports will appear in the upper right corner. The data elements will appear in the order as shown below.
The error messages being on the same line as the first line of the transaction on the right side of the page and consists of a page-line identification, a three character code and a twenty character message. The page-line identification will uniquely identify each error within each Error and Special Transaction Register.
These registers will simply identify each transaction that is invalid and each error in the transaction. If a batch error occurs each transaction in the batch as well as the header will be printed on the reports. If any line in a document contains an error, all lines for that document are sent to the error file.
Each valid detail record sent to the error
file will print on one line of the report. There will be no error
messages on that line. When all detail lines for a document are
correct, the entire document will be posted.
Report Data Elements:
LINE | DATA ELEMENT | CONTENTS | POSITIONS |
---|---|---|---|
1 | Transaction - ID | The transaction identification consists of 20 digits represent- ing the following data elements: Agency Code Batch Date Document Type Batch Number Batch Sequence Line Number Duplicate Record Ind. |
3 6 1 3 3 3 1 |
1 | AGY | Agency Number | 3 |
1 | L | Lump Sum Agency Ind. | 1 |
1 | T | Tape Frequency | 1 |
1 | TC | Transaction Code | 3 |
1 | MINI | Mini Code | 4 |
1 | FM | Fiscal Month | 2 |
1 | SFDT | Subfund Detail | 4 |
1 | OBJECT | Object of Expenditure or Revenue Code |
6 |
1 | ENCUM-NO | Encumbrance Number | 7 |
1 | CWI | Contingent Warrant Ind. | 1 |
1 | NB | Document Net Balancing | 1 |
1 | AMOUNT | Transaction Amount | 12 |
1 | PAGE-LL | Page and Line Number of Error | 7 |
1 | CODE | Error Code | 3 |
1 | ERROR | Error Message | 20 |
2 | R | Record Type Indicator | 1 |
2 | T | Trailer Type Indicator | 1 |
2 | L | Lump Sum Edit Indicator | 1 |
2 | CG | Comptroller General Override Ind. | 1 |
2 | M | Modifier Code | 1 |
2 | FY | Fiscal Year | 2 |
2 | PROJECT | Project and Phase Code | 6 |
2 | AGY-VOU | Agency Voucher Number | 7 |
2 | AGY-REF | Agency Reference Number | 7 |
2 | SUBSID | Subsidiary Account | 6 |
2 | CHECK-NO | State Treasurer's Check Number | 9 |
3 | GLA | General Ledger Account | 3 |
3 | SOCIAL-SEC-NO | Social Security Number | 9 |
3 | TRAVELERS NAME | Traveler's Name | 18 |
3 | UNITS | Units of Miles or Air Trips | 4 |
3 | CCD | City, County or District Code | 4 |
3 | AGY-BCH | Agency Batch Number | 7 |
4 | 1099 | 1099 Indicator | 2 |
4 | VENDOR-NO | Vendor Number | 9 |
4 | VENDOR-REF | Vendor Reference Number | 7 |
4 | VENDOR-NAME | Vendor Name | 26 |
4 | WARRANT AMT | Warrant Amount | 12 |
5 | FUND-LEVEL-C-A | Fund Code Fund Group Fund Detail Code Cash Level Control Ind. Appropriation Level Control Indicator |
2 2 3 1 1 |
5 | PGM-LEVEL-S | Program Code Program Level Control Indicator Special Level Indicator |
8 1 1 |
5 | CHMAMI-I | Revenue or
Expenditure Character Major Minor Object Level Control Indicator |
2 2 2 1 |
5 | DR CR | General Ledger Accounts | 6 |
5 | MULTI-PURPOS | Multi Purpose Code | 13 |