ERROR CORRECTION

 

 

PREPARATION OF CORRECTION DOCUMENT - INTERDEPARTMENTAL TRANSFER - STARS FORM 40

The following is an outline for preparation of correction documents - Interdepartmental Transfer:

1. The data required to complete the correction document for
correction of either IDT debits and/or credits should be entered
on a blank
Interdepartmental Transfer . The
heading should be changed to
Journal Voucher.

2. A legible photocopy of the original document and supporting
documentation should be attached.

3. Enter current fiscal month even if original transaction was
processed in prior month.

4. Enter an "R" in the CGR column for all transactions to be
reversed.

5. Enter the data for the correct entry or entries below the
reversing entry or entries.

6. Enter on Form 40:
a. Agency Voucher No
b. Correct Object Code hash total
c. Correct Total Amount hash total

7. Enter on journal voucher a statement explaining reason for entry and
signature of individual designated to authorize accounting entries.

8. Complete the header information at top of the correction
document and change document type to "0" instead of "4".

9. If only one document is being submitted, it is not necessary to
prepare a Transmittal Control Form 100. If more than one
document is being submitted, batch documents and prepare a
Transmittal Control Form 100 and classify documents as Type "0".

See example: Interdepartmental Transfer Correction Document-STARS Form 40

TO: Error Correction Index