ERROR CORRECTION
The Error Transaction Register (CSA 800CD) is prepared in triplet and delivered to Central State Accounting Division for distribution as follows: (1) Master File, (2) separated by document type and given to the Accounting Control Unit, (3) Agencies pick up box
Special Transaction Register (CSA 800CD) is also prepared daily and delivered to the Central State Audit Division. This report contains all 'B' and 'E' level errors for document type 4 (IDT's), type 6 (Disbursements), and type 9 (Payroll).
The responsibility for review and correction of errors is assigned as follows:
A. Accounting Control Unit - Central State Accounting Division:
|
Cash |
|
Program Appropriation or Authorization |
|
Object Code Appropriation or
Authorization Transaction Code Errors Mini Code Errors Subfund Detail Code Errors |
|
Cash Status Report |
|
Appropriation Balance Report |
Name of the agency contact is indicated on the Error Transaction Register CSA800CD report. Corrections authorized are noted on the Error Transaction Register CSA 800CD report.
If Accounting Control is unable to reconcile the error the voucher is returned to the agency after three (3) days. Any authorized changes are initialed on the vouchers.
B. Central State Audit Division:
1. |
Reviews the Special Transaction Register (CSA800) daily to analyze the type of errors on document type 4- Interdepartmental Transfers and Type 6- Disbursement Vouchers and Type 9- Payroll |
2. |
Corrections are made on the
vouchers and the agency contact is indicated on the batch
slip. The corrections are also
recorded on the Special Transaction Register (CSA 800). |