ERROR CORRECTION

 

 

ERROR REPORT HANDLING

The Error Transaction Register (CSA 800CD) is prepared in triplet and delivered to Central State Accounting Division for distribution as follows: (1) Master File, (2) separated by document type and given to the Accounting Control Unit, (3) Agencies pick up box

Special Transaction Register (CSA 800CD) is also prepared daily and delivered to the Central State Audit Division. This report contains all 'B' and 'E' level errors for document type 4 (IDT's), type 6 (Disbursements), and type 9 (Payroll).

The responsibility for review and correction of errors is assigned as follows:

A. Accounting Control Unit - Central State Accounting Division:

  1. Review the Error Transaction Register (CSA 800CD) daily to
    determine the type of errors. Overdrawn transactions for all
    document types:

a.

Cash

b.

Program Appropriation or Authorization

c.

Object Code Appropriation or Authorization
Transaction Code Errors
Mini Code Errors
Subfund Detail Code Errors
  1. The following reports are used as source data to identify and isolate the errors:

CSA 404

Cash Status Report

CSA 477

Appropriation Balance Report
  1. The agency is notified and errors are identified and discussed. The agency is requested to make corrections by either covering over-drawn amounts or changing the codes. The agency may authorize the Comptroller General's Office to change codes on the transaction or request the voucher be returned to the agency for correction.

Name of the agency contact is indicated on the Error Transaction Register CSA800CD report. Corrections authorized are noted on the Error Transaction Register CSA 800CD report.

If Accounting Control is unable to reconcile the error the voucher is returned to the agency after three (3) days. Any authorized changes are initialed on the vouchers.

The Comptroller General's Office may override errors only in certain specific instances which are approved and authorized by the Comptroller General or his designee.
Corrections are entered on CRT during the work-day before the close of business. The working copy of the Error Transaction Register (CSA 800) CD is kept on file during the month for reference purposes.

B. Central State Audit Division:

1.

Reviews the Special Transaction Register (CSA800) daily to analyze the type of errors on document type 4- Interdepartmental Transfers and Type 6- Disbursement Vouchers and Type 9- Payroll

 

2.

Corrections are made on the vouchers and the agency contact is indicated on the batch slip.

The corrections are also recorded on the Special Transaction Register (CSA 800).

Vouchers deleted are so indicated on the report.

Corrections are entered by CRT during the work-day before the close of business.

The
Special Transaction Register (CSA 800) is kept on file for a few days for reference purposes.
The Invalid Transaction Register-Error File (CSA092ER) is used to identify and locate documents for correction and a determination is made on whether or not the voucher must be returned to the agency for correction.

TO: Error Correction Index