ERROR CORRECTION
These errors are flagged by the file or fund control edits, which are established to ensure that certain records are either present or absent before posting can take place. For example, an amendment to a previously entered encumbrance must find a matching record in the document file.
Fund control edits check the input transaction to ensure that certain accounts in one of the master files does not become overliquidated i.e., a debit balance account becomes negative, or a credit balance account becomes positive.
It should be noted, however, that the input transaction listed on the Error Transaction Register may be correct, while one or more of the master files may be incorrect as a result of the previous posting of an incorrect transaction (e.g., a transaction with a valid but inappropriate program code).
In the error messages, PY13 refers to the year being closed and PY13 errors can only occur when two fiscal years are open. CM2 refers to the prior month beginning balance. Since this balance is only posted to when two fiscal years are open, CM2 errors can only occur at that time. CM1 refers to the prior month ending balance which is the balance for the month being closed when two months are open. Therefore, CM1 errors can occur only when two months are open. CM0 refers to the cumulative- to-date balance and CM0 errors can occur at any time.