ERROR CORRECTION

 

 

PREPARATION OF CORRECTION DOCUMENTS - REVERSE TRANSACTIONS - BANK DEPOSIT FORMS

The following is an outline of preparation procedures for correction documents - Reverse Transactions - Bank Deposit Forms:

  1. The Bank Deposit Forms cannot be used as a correction document for transactions originally recorded on this form. The edit indicator established for the transaction code of the incorrect entry and the correcting entry will dictate the form to be used to process the correction document - either a Journal Voucher Form 01 or Voucher Form 60. If the edit indicator specifies requirements for any of the following data for the transactions included in the correction, the voucher Form 60 must be used:

a.

Payee Name (Refund)
   
b. Vendor No. or Social Security No
   
c. 1099 Indicator
   
d. City-County-District Code
   
e. Traveler Social Security No
   
f. Traveler Name
   
g. Units of Travel
  1. If Voucher Form 60 is used, change the heading to Journal Voucher. Enter the transaction or transactions to be corrected on the Form 60 from the data on the Bank Deposit Form.

  2. Enter an "R" in the CGR column for each transaction to be reversed.

  3. Enter the data for the correct entry or entries below the reversing entry or entries.

  4. Enter on Form 60:

a.

Agency Voucher No
   
b. Correct Amount "$-0-"
   
c. Correct Object Code hash total
   
d. Correct Transaction Amount hash total
  1. Enter on Form 60, a statement explaining reason for entry and signature of individual designated to authorize accounting transactions.

  2. Batch all STARS Form 60 and prepare Transmittal Control, STARS Form 100, classifying the correction input documents as Document Type "0".

The data required for system editing of correction input documents is the same as that required for a normal transaction processed under that particular transaction code. Click here for a discusson on transaction codes.

See examples:

Revenue Transaction Correction Document - STARS Form 01 Revenue Transaction Correction Document - STARS Form 60

TO: Error Correction Index