ERROR CORRECTION

 

 

ERROR TRANSACTION AND SPECIAL TRANSACTION REGISTERS

These reports are generated each time the error file is processed. They are produced in the same format with the Error Transaction Register including all transactions found on the error file and the Special Transaction Register including only the non fund-control type errors for document Type 4 - Interdepartmental Transfers, Type 6 - Disbursements and Type 9 - Payroll.

Each invalid transaction will be listed on five lines and will include the transaction identification, data elements entered on the transaction and the data elements picked up from the system tables.

Page breaks will be broken by batching agency and batch type which will appear in the upper left corner of each page. The date and time of the reports will appear in the upper right corner. The data elements will appear in the order as shown below.

The error messages being on the same line as the first line of the transaction on the right side of the page and consists of a page-line identification, a three character code and a twenty character message. The page-line identification will uniquely identify each error within each Error and Special Transaction Register.

These registers will simply identify each transaction that is invalid and each error in the transaction. If a batch error occurs each transaction in the batch as well as the header will be printed on the reports. If any line in a document contains an error, all lines for that document are sent to the error file.

Each valid detail record sent to the error file will print on one line of the report. There will be no error messages on that line. When all detail lines for a document are correct, the entire document will be posted.

Report Data Elements:

LINE DATA ELEMENT CONTENTS POSITIONS
1 Transaction - ID The transaction identification
consists of 20 digits represent-
ing the following data elements:
Agency Code
Batch Date
Document Type
Batch Number
Batch Sequence
Line Number
Duplicate Record Ind.



3
6
1
3
3
3
1
1 AGY Agency Number 3
1 L Lump Sum Agency Ind. 1
1 T Tape Frequency 1
1 TC Transaction Code 3
1 MINI Mini Code 4
1 FM Fiscal Month 2
1 SFDT Subfund Detail 4
1 OBJECT Object of Expenditure
or Revenue Code
6
1 ENCUM-NO Encumbrance Number 7
1 CWI Contingent Warrant Ind. 1
1 NB Document Net Balancing 1
1 AMOUNT Transaction Amount 12
1 PAGE-LL Page and Line Number of Error 7
1 CODE Error Code 3
1 ERROR Error Message 20
2 R Record Type Indicator 1
2 T Trailer Type Indicator 1
2 L Lump Sum Edit Indicator 1
2 CG Comptroller General Override Ind. 1
2 M Modifier Code 1
2 FY Fiscal Year 2
2 PROJECT Project and Phase Code 6
2 AGY-VOU Agency Voucher Number 7
2 AGY-REF Agency Reference Number 7
2 SUBSID Subsidiary Account 6
2 CHECK-NO State Treasurer's Check Number 9
3 GLA General Ledger Account 3
3 SOCIAL-SEC-NO Social Security Number 9
3 TRAVELERS NAME Traveler's Name 18
3 UNITS Units of Miles or Air Trips 4
3 CCD City, County or District Code 4
3 AGY-BCH Agency Batch Number 7
4 1099 1099 Indicator 2
4 VENDOR-NO Vendor Number 9
4 VENDOR-REF Vendor Reference Number 7
4 VENDOR-NAME Vendor Name 26
4 WARRANT AMT Warrant Amount 12
5 FUND-LEVEL-C-A Fund Code
Fund Group
Fund Detail Code
Cash Level Control Ind.
Appropriation Level
Control Indicator
2
2
3
1

1
5 PGM-LEVEL-S Program Code
Program Level Control Indicator
Special Level Indicator
8
1
1
5 CHMAMI-I Revenue or Expenditure Character
Major
Minor
Object Level Control Indicator
2
2
2
1
5 DR CR General Ledger Accounts 6
5 MULTI-PURPOS Multi Purpose Code 13

TO: Error Correction Index