ERROR CORRECTION
PREPARATION OF CORRECTION DOCUMENTS -CASH
DISBURSEMENTS - STARS FORM 60
The following is an outline for preparation
of correction documents - Cash Disbursements:
1. | The data required to complete the
correction document for correction of a disbursement voucher expenditure should be entered on a blank Disbursement Voucher STARS Form 60. The heading should be changed to Journal Voucher. |
2. | A legible photocopy of the
original document and supporting documentation should be attached. |
3. | Enter current fiscal month even if
original transaction was processed in prior month. |
4. | Enter an "R" in the CGR
column for each transaction to be reversed. |
5. | Enter the data for the correct
entry or entries below the reversing entry or entries. |
6. | Enter on Form 60: a. Agency Voucher No b. Correct AMOUNT - "$-0-" c. Correct Object Code hash total d. Correct Total Amount hash total |
7. | Enter on Form 60 a statement
explaining reason for entry and signature of individual designated to authorize accounting entries. |
8. | Batch all STARS Form 60 and
prepare Transmittal Control STARS Form 100, classifying the correction input documents as Document Type "0". |
The data required for system editing of correction input documents is the same as that required for a normal transaction for that particular transaction code. Click here for a discusson on transaction codes.
See examples:
Disbursement Correction Document - STARS Form 60 | Disbursement Correction Document -Travel |