ERROR CORRECTION

 

 

PREPARATION OF CORRECTION DOCUMENTS -CASH DISBURSEMENTS - STARS FORM 60

 

The following is an outline for preparation of correction documents - Cash Disbursements:

1. The data required to complete the correction document for
correction of a disbursement voucher expenditure should be
entered on a blank Disbursement Voucher STARS Form 60. The
heading should be changed to
Journal Voucher.

2. A legible photocopy of the original document and supporting
documentation should be attached.

3. Enter current fiscal month even if original transaction was
processed in prior month.

4. Enter an "R" in the CGR column for each transaction to be
reversed.

5. Enter the data for the correct entry or entries below the
reversing entry or entries.

6. Enter on Form 60:

a. Agency Voucher No
b. Correct AMOUNT - "$-0-"
c. Correct Object Code hash total
d. Correct Total Amount hash total

7. Enter on Form 60 a statement explaining reason for entry
and signature of individual designated to authorize
accounting entries.

8. Batch all STARS Form 60 and prepare Transmittal Control
STARS Form 100, classifying the correction input documents
as Document Type "0".

The data required for system editing of correction input documents is the same as that required for a normal transaction for that particular transaction code. Click here for a discusson on transaction codes.

See examples:

Disbursement Correction Document - STARS Form 60 Disbursement Correction Document -Travel

TO: Error Correction Index