DOCUMENT PREPARATION
All STARS input forms transmitted to the Comptroller General's Office must be batched and include Batch Header information. Batching consists of segregating, by document type (i.e., Disbursement Vouchers, Interdepartmental Transfers and Appropriation Transfers) the various input forms and completing the batch header information on the single form or preparing a Transmittal Control STARS Form 100. The guide for completing the batch header information can be found below.
GUIDE FOR COMPLETING BATCH INFORMATION
|
|
|
Prepare |
Prepare |
|
Journal Voucher |
1 |
X |
Central
State Accounting Division Comptroller General's Office |
||
Journal Voucher |
01 |
2 or more |
X |
||
Deposit Slip-See STARS Agency User's Manual Issued by State Treasurer | State Treasurer's Office | ||||
Appropriation Transfer |
1 |
X |
B & C Board Office of State Budget |
||
Appropriation Transfer |
30 |
2 or more |
X |
||
Interdepartmental Transfer |
1 |
X |
Central State Audit Division Comptroller General's Office |
||
Interdepartmental Transfer |
40 |
2 or more |
X |
||
Disbursement Voucher |
1 or more |
X |
The Transmittal Control (STARS Form 100), illustrated in the Transmittal Control (STARS Form 100) Section of this manual, is divided into two sections. The top section is to be completed by the agency submitting the STARS input forms and the bottom section is to be completed by the Comptroller General's Office. The top section contains batch header control information and date which is entered by the submitting agency. The additional batch header control information and date is entered by the Comptroller General's Office. The bottom section contains an area reserved for recording information relating to STARS input forms, which must be deleted from a batch and returned to the submitting agency for corrections. Instructions for completing the agency portion of the Transmittal Control are contained in the Transmittal Control (STARS Form 100) Preparation Instructions Section of this manual. Note that the item numbers in the instructions correspond to the numbered fields in the Transmittal Control (STARS Form 100) section of this manual. A sample Transmittal Control, as prepared by an agency, is also shown in the Transmittal Control (STARS Form 100) Section of this manual.
After the Transmittal Control is prepared, it is attached to the batch of STARS input forms, and the entire batch is transmitted to the Comptroller General as follows:
JOURNAL VOUCHER
Comptroller General's Office
Central State Accounting Division
Wade Hampton Office Building
Post Office Box 11228
Columbia, South Carolina 29211
DISBURSEMENT VOUCHERS
INTERDEPARTMENTAL TRANSFERSComptroller General's Office
Central State Audit Division
Wade Hampton Office Building
Post Office Box 11228
Columbia, South Carolina 29211
The batches containing APPROPRIATION TRANSFERS will be transmitted to:
South Carolina Budget and Control Board
Office of State Budget
1201 Main Street, Suite 950
Columbia, South Carolina 29201