ERROR CORRECTION
PREPARATION OF
CORRECTION DOCUMENTS - REVERSE TRANSACTIONS - BANK DEPOSIT FORMS
The following is an outline of preparation
procedures for correction documents - Reverse Transactions - Bank
Deposit Forms:
- The Bank Deposit Forms cannot be used
as a correction document for transactions originally
recorded on this form. The edit indicator established for
the transaction code of the incorrect entry and the
correcting entry will dictate the form to be used to
process the correction document - either a Journal
Voucher Form 01 or Voucher Form 60. If the edit indicator
specifies requirements for any of the following data for
the transactions included in the correction, the voucher
Form 60 must be used:
a.
|
Payee Name (Refund) |
|
|
b. |
Vendor No. or Social Security No |
|
|
c. |
1099 Indicator |
|
|
d. |
City-County-District Code |
|
|
e. |
Traveler Social Security No |
|
|
f. |
Traveler Name |
|
|
g. |
Units of Travel |
- If Voucher Form 60 is used, change the
heading to Journal Voucher. Enter the transaction or
transactions to be corrected on the Form 60 from the data
on the Bank Deposit Form.
- Enter an "R" in the CGR
column for each transaction to be reversed.
- Enter the data for the correct entry
or entries below the reversing entry or entries.
- Enter on Form 60:
a.
|
Agency Voucher No |
|
|
b. |
Correct Amount "$-0-" |
|
|
c. |
Correct Object Code hash total |
|
|
d. |
Correct Transaction Amount hash
total |
- Enter on Form 60, a
statement explaining reason for entry and signature of
individual designated to authorize accounting
transactions.
- Batch all STARS Form 60 and prepare
Transmittal Control, STARS Form 100, classifying the
correction input documents as Document Type
"0".
The data required for system editing of
correction input documents is the same as that required for a
normal transaction processed under that particular transaction
code. Click
here for a discusson on transaction
codes.
See examples:
TO: Error
Correction Index