FINANCIAL REPORTING

LATE PAYMENT CHARGES

REPORT ID: CSA 488CM

 

REPORT TITLE: Late Payment Charges.

FILE(S) ACCESSED: History File, System Maintenance, Descriptor Tables.

USER AGENCIES: All agencies that have transactions posting to expenditure object 2205 (Interest Expense-Late Payments) during the month.

FREQUENCY: Monthly-following month-end closing.

REPORT TYPE/PURPOSE: This report is designed to detail the late payment charges paid by the agency during the fiscal month indicated. It is used to determine the total amount of charges assessed to the agency. It also aids in preparing transfer and/or journal voucher documents which are needed to record the late payment charges under the proper subfund and mini code. The report shows all transactions posting to Expenditure Object Code 2205 (Interest Expense-Late Payments).

COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:

AGY: Agency code of the batching agency.
For more details see
Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list
by Agency Codes with Titles.

VOUCHER: Agency-assigned voucher number.

AGENCY REF NO: Agency-assigned document number.

FM: A two-digit number indicating the fiscal month (01=July, 02=August,... 12=June, and 13=July payment date of a June invoice).

PROCESS DATE: Processing date in MM/DD/YY format.

TC: Transaction code. See Transaction Codes for more information.

R: Reverse code:

R = Reversal of transaction code posting to the general ledger accounts. (The usual debit account will be credited and the usual credit account will be debited.), or

Blank = No reversal of transaction code posting.

MINI CODE: Mini code-an informational element.
See part A. of
Coding Requirements.

O: Mini code special object indicator.

Blank = mini code not used, or

S = mini code used for special items.

SFDT: Subfund detail code. See Fund Component - Subfund Detail.

PROJ LEVEL: Project and phase codes. See Project Component.

MAMI: Major and minor expenditure object codes.
See the following for further details:
Object Components,
Revenue Object Codes and Titles, and also
Expenditure Object Codes and Titles.

MULTI PURPOSE: Agency-assigned multi-purpose code.
See
Multipurpose Codes.

DOCUMENT ID:

"Comptroller General's Warrant Number"

This is a unique identifier assigned to each transaction. Subelements of the transaction identifier are explained below.

First three characters: Agency code of the batching agency.
For more details see
Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list
by Agency Codes with Titles.

Next six digits: The batching date in YY/MM/DD format.

Next digit: Batch type code. These codes are explained at the end of each daily report and listed on the STARS Form 100, the Transmittal Control Sheet.

Last six digits: A six-digit computer-assigned number needed to make the transaction identifier unique. This is sometimes called the warrant number and is actually a combination of the batch number and the batch sequence, each of which is three digits.

PAYEE: Name of payee or vendor.

TRANS AMOUNT: Transaction amount. (Positive amounts are late payment charges; negative amounts relate to appropriations transferred in to cover late payment charges.)

SORT ORDER: Agency and voucher.

OTHER FORMAT FEATURES: Code and name of agency are printed at the upper left of each page. A total line is printed for each agency. Each new agency begins on a separate page. A grand total of expenditure object 2205 transactions is printed on a separate final page.

RELATED STARS REPORTS: None

Late Payment Charges (CSA 488CM)

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