ERROR CORRECTION

 

 

TYPES OF CORRECTIONS

  1. Transaction Reversal: A basic transaction posting premise is the use of the reverse code with each accounting transaction. The valid reverse codes are: "__" (blank - normal) and "R" as described below.
  1. Document File Correction: STARS maintains a single document file that is used to record all encumbrances and the activity against those documents. (NOT ACTIVATED AT PRESENT) This file is also used to record travel advances and loan advances-temporary financing and the activity related to these advances.

    Individual records have a unique key of:

1. Agency
   
2. Fund Level
  a. Fund
  b. Fund Group
  c. Fund Detail
   
3. Funding Fiscal Year
   
4. Organization Level
  a. Division
  b. Subdivision
  c. Section
  d. Subsection
   
5. Program Level
  a. Agency Program
  b. Agency Subprogram
  c. Agency Element
  d. Agency Subelement
   
6. Object Level
  a. Character
  b. Major Object
  c. Minor Object
   
7. General Ledger Account Number
   
8. Document Number

Each record also contains the following information and financial data elements:

1. Informational Elements
  a. Detail Object
  b. Subfund Detail
  c. Mini-Code
  d. Vendor Number
  e. Vendor Name
  f. Create Date (YY/MM/DD)
  g. Close Date (YY/MM/DD)
  h. Last Update Date (YY/MM/DD)
   
2. Financial Elements
  a. Document Amounts
  b. Liquidation Amounts
  c. Payment Amounts
   

Related Topics:

Correction Procedures Preparation of Correction Documents-General System Input

TO: Error Correction Index