FINANCIAL REPORTING

REPORT ID: CSA 469CM

REPORT TITLE: Expenditure Detail Transactions.

FILE(S) ACCESSED: System Management File, Descriptor Table File, and STARS History File.

USER AGENCIES: Governor's Office and/or Selected Agencies.

FREQUENCY: Monthly, Month 13, and On Request.

REPORT TYPE/PURPOSE: This report prints the expenditure detail transactions for selected subfunds to assist in reconciliation of project account balances.

COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:

AGY: Agency code of the batching agency.
For more details see Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list by Agency Codes with Titles.

SFDT: Subfund detail code. See Fund Component - Subfund Detail.

PROJECT: Project code. See Project Component.

MAMI: Major and minor object codes.
See the following for further details:
Object Components,
Revenue Object Codes and Titles, and also
Expenditure Object Codes and Titles.

TC: Transaction Code. See Transaction Codes for more information.

R: Reverse code:

R = Reversal of transaction code posting to the general ledger accounts. (The usual debit account will be credited and the usual credit account will be debited.), or

Blank = No reversal of transaction code posting.

FM: A two-digit number indicating the fiscal month (01 = July, 02 = August, ... , 12 = June, and 13 = July payment date of a June invoice.)

PRDATE: The date the transaction posted by the Comptroller General's Office to STARS in YY/MM/DD format.

WARRANT ID:

"COMPTROLLER GENERAL'S WARRANT NUMBER"

This is the unique identifier assigned to each transaction. Subelements of the transaction identifier are explained below.

First three characters: Agency code of the batching agency.
For more details see Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list by Agency Codes with Titles.

Next six digits: The batching date in YY/MM/DD format.

Next digit: Batch type. These codes are explained at the end of each daily report and listed on the STARS Form 100, the Transmittal Control Sheet.

Last six digits: A six digit computer assigned number needed to make the transaction identifier unique. This is sometimes called the warrant number and is actually a combination of the batch number and the batch sequence, each of which is three digits.

VCHR: Agency-assigned document number.

PAYEE: Description of expenditure detail.

AMOUNT: Amount of the transaction in dollars and cents.

SORT ORDER: Agency, Subfund Detail, Project, General Ledger Account, Major/Minor Object Code.

OTHER FORMAT FEATURES: This report prints the agency code and title in the upper left corner of the report.

RELATED STARS REPORTS: None.

Expenditure Detail Transactions (CSA 469CM)

The example for this page was intentionally removed for the CD-ROM and Internet versions of the manual. Please refer to the paper version of the manual to see examples.