DOCUMENT PREPARATION
APPROPRIATION/CASH TRANSFER PREPARATION INSTRUCTIONS (STARS FORM 30)
NO. |
ITEM |
FIELD |
INSTRUCTIONS |
R=Required
N=Not Allowed
Blank=Optional
Note: Items 1-4 must be completed if submitted as a single document without Transmittal Control Form.
1 |
Agency Number | A99 |
R |
Enter agency number of the submitting agency. | ||||
2 |
Agency Batch Number | X(7) |
R |
Submitting agency will enter an identifying agency batch number not to exceed seven digits. | ||||
3 |
Object Code Hash Total | 9(7) |
R |
Enter the sum of Field 29 TO and 29 FROM. | ||||
4 |
Total Batch Amount | 9(13) |
R |
Enter the sum of the totals in Field 30 TO and 30 FROM. DO NOT NET. | ||||
5 |
Batch Date | 9(6) |
R |
Leave blank. Comptroller General's Office will enter the batch date. (MM/DD/YY) | ||||
6 |
Batch Number | 999 |
R |
Leave blank. Comptroller General's Office will enter the batch number. | ||||
7 |
Document | 9 |
R |
The document type "3" for Appropriation/Cash Transfer is preprinted on forms. | ||||
8 |
Page_____of_____ | Submitting agency will complete this field, if the transactions require more than one page. Note: If more than one page is used, Fields 1-4 will be completed only on page one for totals from all pages. | ||||||
9 |
Agency Voucher Number | X(7) |
R |
Enter the agency assigned document number. | ||||
10 |
Agency
Transferred To (CR) Name and Address |
R |
Enter name and address of agency to be credited as per agency code in Field 15 TO. | |||||
11 |
Agency
Transferred From (DR) |
R |
If agency code in Field 15 FROM is same as code in Field 15 TO, enter name and address in Field 11 as "Same". If agency code in 15 FROM is not the same as 15 TO, enter the full name and address of the appropriate agency in Field 11. | |||||
12 |
Reason for Transfer | R |
Enter brief statement indicating reason for request for transfer. If additional space is required, include explanation in an attached letter. | |||||
13 |
Fiscal Month | 99 |
R |
Submitting agency will enter two-digit code to indicate applicable fiscal month. (Example 01- July.) | ||||
14 |
Trans Code | 999 |
R |
Enter the valid three-digit transaction in 300 series. FROM: 350-399 TO: 300-349 | ||||
15 |
Agency Number | A99 |
R |
Enter the appropriate agency number. | ||||
16 |
Mini-Code | 9(4) |
R |
Enter the appropriate four- digit code which represents program and organization data. | ||||
17 |
Subfund Code | 9(4) |
R |
Enter the appropriate four- digit code which represents fund data. | ||||
18 |
Subsidiary Account No. | 9(6) |
When required, enter appropriate six-digit number which identifies the subsidiary account. | |||||
19 |
Encumbrance No. | X(7) |
Leave blank. Not applicable. | |||||
20 |
Modifer | X |
N |
Leave blank. Not applicable. | ||||
21 |
Project Code | 9(4) |
Required for Federal grants and contracts, and capital projects. Enter the appropriate four-digit number which identifies the grant or contract or project for which a disbursement is being made. This field is coded only for Federal grant and contract and capital project expenditures. | |||||
22 |
Phase | 99 |
Enter the two-digit code which indicates the project phase for which an expenditure is being made. This field must be coded if the PROJECT CODE field is coded. | |||||
23 |
Agency Reference Number | X(7) |
Enter reference number assigned by the submitting agency. | |||||
24 |
Object Code | 9(4) |
R |
Enter
the four-digit expenditure or revenue code as required to
indicate the type transaction. (1) Appropriation Transfer Major expenditure object code. (2) Cash Transfer-FROM and TO-None. (3) Revenue Transfer - Applicable revenue object code. |
||||
25 |
Detail Object Code | 99 |
Enter the two-digit code as required to indicate the detail type of revenue or expenditure. | |||||
26 |
Transaction Amount | 9(12) |
R |
Enter the dollar and cents amount of the transaction. Maximum amount is 999,999,999.99 | ||||
27 |
Multi-Purpose Code | X(10) |
Enter any alpha-numeric data that relates to the transaction. Maximum length is 10 positions. Use of this field is optional. | |||||
28 |
CGR | N |
For Comptroller General's Office use only. | |||||
29 |
Total Object Code | 9(7) |
R |
Enter the sum of all object codes in each section in Field 24. The total of Field 29 TO and Field 29 FROM will be entered in Field 3. | ||||
30 |
Total Transaction Amount | 9(12) |
R |
Enter the sum from all transaction amounts in respective field in each section. The total of Field 30 TO and 30 FROM will be entered in Field 4. | ||||
31 |
State Budget Division | Check "yes" or "no" for A, B, and C. If "yes" is checked for either A, B, or C; Budget Division approval must be obtained prior to submitting the Appropriation/Cash Transfer document to the Comptroller General's Office. | ||||||
32 |
Requested By and Date | Enter signature of Agency Official authorized to request Appropriation Cash Transfer and date. | ||||||
33 |
State
Budget Analyst and Date |
Leave blank. For use by the Budget Control Board-Budget Division. | ||||||
34 |
State
Budget Officer and Date |
Leave blank. For use only by Budget and Control Board -Budget Division. | ||||||
35 |
CG Warrant Number | 9(6) |
Leave blank. Warrant number to be entered by Comptroller General's Office. |
APPROPRIATION/CASH TRANSFER (STARS FORM 30)
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