FINANCIAL REPORTING

CONTINGENCIES CHECK REGISTER

REPORT ID: CSA 499CM

REPORT TITLE: Contingencies Check Register.

FILES USED: System Maintenance, Descriptor Tables, Monthly History, Sort File.

USER AGENCIES: Corrections Department or Requesting Agency.

FREQUENCY: Monthly following month-end closing.

REPORT TYPE/PURPOSE: This monthly report is a check register which is used for referencing check numbers.

COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:

PAYEE: Name of vendor.

SFDT: Subfund Detail Code.
See Fund Component - Subfund Detail.

MINI: Mini Code. See part A. of Coding Requirements.

MAMIDE: Major Object, Minor Object, Object Detail.
See the following for further details:
Object Components,
Revenue Object Codes and Titles, and also
Expenditure Object Codes and Titles.

VOUCHER: Agency-assigned voucher number.

MP10: First 10 characters of the multipurpose code.
See Multipurpose Codes.

TC: Transaction Code. See Transaction Codes for more information.

DOCUMENT ID:

"COMPTROLLER GENERAL'S WARRANT NUMBER"

This is a unique identifier assigned to each transaction. Subelements of the transaction identifier are explained below:

First three characters: Agency code of the batching agency.
For more details see Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list by Agency Codes with Titles.

Next six digits: The batching date in YY/MM/DD format.

Next digit: Batch type code. These codes are explained at the end of each daily report and listed on the STARS Form 100, the Transmittal Control Sheet.

Last six digits: A six digit computer assigned number needed to make the transaction identifier unique. This is sometimes called the warrant number. It is actually a combination of the batch number and the batch sequence; each of which has three digits.

CHECK NO: Check Number issued by the State Treasurer's Office.

CHECK DATE: Date in MM/DD/YY format that the check was posted to STARS by the State Treasurer's Office.

POSTED: Processing date. The date the transaction was posted by the Comptroller General's Office to STARS in YY/MM/DD format.

AMOUNT: Amount in dollars and cents.

SORT ORDER: Agency's three-digit code and payee names listed alphabetically. Also shown on this report is Funding; (MP10) Multipurpose Code; (Document ID) Comptroller General's Warrant Number; and the Check Number, date, and amount.

OTHER FORMAT FEATURES: This report shows the agency code and title in the upper left corner of the report page. It also shows totals on each agency's report for each different payee. It shows payee name, (MP10) the multipurpose code, check number, and the grand total of all funds affected. The total for each check is labeled and is followed by two asterisks. The totals for each payee are labeled and are followed by three asterisks.

RELATED STARS REPORTS: None.

Contingencies Check Register (CSA 499CM)

The example for this page was intentionally removed for the CD-ROM and Internet versions of the manual. Please refer to the paper version of the manual to see examples.