ERROR CORRECTION

 
 
INTRODUCTION
 
  1. General

    Accurate data is the critical factor for the proper functioning of any information system. Extensive internal edit, fund and file control checks have been incorporated within STARS to ensure that, to the extent possible, accounting transactions processed in the system are accurate.

    There are two types of accounting transaction errors that may occur within the system:
  1. System Detected Errors-(Corrections normally made by the Comptroller General's Office)

  2. Indirectly Detected Errors-(Corrections normally prepared by agency)

The first type of error (which will be the most frequently occurring) refers to those accounting transactions that fail one or more of the edit criteria in the input/edit and update modules. These errors are internally detected, and are corrected by submitting error correction transactions or updated directly on the terminal. Correction transactions contain the corrections for individual data elements on the transactions that have violated system edit rules. A direct update changes the field in error and edits the record on-line. These features of STARS require the resubmission if the entire transaction. These corrections will normally be made by the Comptroller General's Office.

The other type of error occurs:

  1. When an accounting transaction has been posted incorrectly to the system master files or

  2. The transaction error cannot be recognized by the system. Agency accounting personnel normally detect these errors as a result of the routine monthly reconciliation process described in the section that discusses Indirectly Detectable Errors. The corrective action for these errors that are not detected by internal edit checks, involves reversing a transaction and/or submitting an adjustment transaction. The specific action to be taken depends on the error. The corrections will normally be prepared by the agency submitting the original input document and transmitted to the Comptroller General's Office for approval and processing.
  1. Purpose:

    The purpose of this section is to provide:
  1. A user's oriented reference document for error correction

  2. An overview of the error detection and correction process (including both internal and external system functions

  3. Illustrations of methods for entering error corrections

TO: Error Correction Index