INTRODUCTION

STARS INPUT DOCUMENTS

STARS input documents contain the data elements needed to record financial transactions. Operating agencies prepare the input documents and submit them to the Comptroller General’s Office.

The most frequently used STARS input documents are:

DEPOSIT SLIP

Used to prepare for deposit of collections made by agencies. Detail instructions for preparing the Deposit Slip are outlined in Sections 1 and 2 of the STARS Agency User's Manual issued by the State Treasurer.

APPROPRIATION/CASH TRANSFER

Used for:

• Transfer of appropriations
  
  
• Short-term (front-end) loans
  
  
• Operating transfers
  
  
• Residual equity transfers

JOURNAL VOUCHER

Used for:

• Correction of Errors
  
  
• Distributions of revenue from zero-balance clearing accounts
  
  
• Reimbursement of expenditures
  
  
• Transfer of bond proceeds from State Treasurer's Office to agencies
  
  
• Lump sum agency transactions

INTERDEPARTMENTAL TRANSFER (IDT)

Used for:

• Sale of goods or services by one agency and/or subfund to another agency and/or subfund
  
  
• Award of grant monies by one agency and/or subfund to another agency and/or subfund
  
  
• Operating transfer out of the General Fund

DISBURSEMENT VOUCHER

Used for:

• Payments to a vendor for goods or services
  
  
• Payments for travel expenditures
  
  
• Payments by one state agency to another state agency for amounts less than $1,000, except fringe benefits to the Retirement System. An IDT should be used to make fringe benefit payments to the Retirement System regardless of amount.

The Document Preparation section contains detailed instructions on preparing STARS input documents.

INTRODUCTION topics: