FINANCIAL REPORTING

WEEKLY VOUCHER REGISTER

REPORT ID: CSA 439CR

REPORT TITLE: Weekly Voucher Register.

FILE(S) ACCESSED:  System Maintenance, Description Tables and History File.

USER AGENCIES:  Requesting Agencies.

FREQUENCY:  Weekly.

REPORT TYPE/PURPOSE:  To show all accounting activity that has been processed by the Comptroller General's Office for an agency during a given period.

COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:

FM: A two-digit number indicating the fiscal month (01=July, 02=August,... 12=June, and 13=July payment date of a June invoice).

VOUCHER NO:  Agency-assigned document number.

CHECK NO:  Check number issued by the State Treasurer where applicable.

MINI: Mini code. See part A. of Coding Requirements.

SFDT: Subfund detail code. See Fund Component - Subfund Detail.

O: Mini code special object indicator where:

S = mini code used for special items; or

blank = mini code not used.

MAMI: Major and Minor Revenue or Expenditure object code.

MULTIPURP: Multipurpose code is an agency-assigned field.
See Multipurpose Codes.

CCDC:  City, County, or District Code.
See City-County-District-Codes,
City,
County,
and District.

TC:  Transaction code. See Transaction Codes for more information.

R: Reverse code where:

R = Reversal of transaction code posting to the general ledger accounts. (The usual debit account will be credited and the usual credit account will be debited.), or

Blank = No reversal of transaction code posting.

PAYEE:  Name of payee, vendor or type of document.

POSTED:  The date the transaction posted by the Comptroller General's Office to STARS in YY/MM/DD format.

DOCUMENT ID:

"Comptroller General's Warrant Number"

This is the unique identifier assigned to each transaction. The Document Identification Number is sixteen characters with the following subelements:

AGY: First three characters.
Agency code of the batching agency.
For more details see Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list by Agency Codes with Titles.

DATE:  Characters four through nine. Agency's batch processing date in YY/MM/DD format.

BATCH TYPE CODE: Character ten. These codes are explained at the end of each daily report and listed on the STARS Form 100, the Transmittal Control Sheet.

BATCH SEQUENCE:  Characters eleven through sixteen. Manually assigned number to make the transaction identifier unique. This is sometimes called the warrant number and is actually a combination of the batch number and the batch sequence, each of which is three characters.

AMOUNT:  Transaction amount in dollars and cents.

SORT ORDER:  Agency, fiscal month, voucher number, transaction code, minicode, subfund detail.

OTHER FORMAT FEATURES: Totals are given for each subfund detail, minicode, transaction code, voucher number, fiscal month, and agency. There is also a grand total.

RELATED STARS REPORTS: None.

Weekly Voucher Register (CSA 439CR)

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