FINANCIAL REPORTING

ANALYSIS OF EXPENDITURES FOR CAPITAL PROJECTS

REPORT ID: CSA 405CM

REPORT TITLE: Analysis of Expenditures for Capital Projects.

FILE(S) ACCESSED: History File.

USER AGENCIES: All agencies with capital projects.

FREQUENCY: Monthly following month-end closing.

REPORT TYPE/PURPOSE: The purpose of this report is to facilitate reconciliation of capital project expenditures per SPIRS to expenditures per STARS.

COLUMN HEADINGS AND DESCRIPTION OF DATA IN EACH COLUMN:

CAPITAL PROJ NO.: Capital project number. See Project Component.

XREF PROJ NO.: Cross-reference project number. This is relevant only when capital projects are funded by Federal grants.

OBJECT CODE: Expenditure object code.
See the following for further details:
Object Components, and also
Expenditure Object Codes and Titles.

MINI: Mini code. See part A. of Coding Requirements.

SUBFUND DETAIL: Subfund detail code.
See Fund Component - Subfund Detail.

POST DATE: Date the Comptroller General's Office posted the transaction to the History File in MM/DD/YY format.

TRANSACTION IDENTIFICATION:

"STARS TRANSACTION IDENTIFICATION NUMBER"

This is the unique identifier assigned to each transaction. Subelements of the transaction identifier are explained below.

First three characters: Agency code of the batching agency.
For more details see Organizational Components,
an alphabetical list by Agency Titles with Codes,
and also an alphabetical list by Agency Codes with Titles.

Next six digits: Agency's batch processing date in YY/MM/DD format.

Next digit: Batch type code. These codes are explained at the end of each daily report and listed on the STARS Form 100, the Transmittal Control Sheet.

Next six digits: A computer-assigned number needed to make the transaction identifier unique. This is sometimes called the warrant number and consists of a combination of the batch number and the batch sequence, each of which is three digits.

Next three digits: A three-digit number indicating the particular line on the document where the transaction appears.

Last character: Duplicate number indicator. If the same transaction identifier has been used in the past two months, a character is added here to make the identifier unique.

VOUCHER NUMBER: Agency-assigned voucher number.

VENDOR NAME: Name of payee for capital project expenditure.

TRANS AMOUNT: Amount of the transaction. (Positive amounts represent expenditures, negative amounts represent refunds of expenditure.)

SORT ORDER: Agency, capital project number, object code, cross-reference number, subfund detail, posting date.

OTHER FORMAT FEATURES: Total lines are printed for each object, project, and agency. The agency code and title are printed at the upper left of each page.

Analysis of Expenditures for Capital Projects (CSA 405CM)

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